We are Outbrain.

Outbrain is the leading content discovery platform that powers personalised recommendations to content at the bottom of article pages on most of the leading online publisher websites. In Italy, we are working with publishers including Gedi, Il Sole 24 Ore, IDG, ANSA, Sport Network, and brands including Ikea, Volkswagen, Costa Crociere, P&G, Lavazza, Stellantis, and many others.

An exciting opportunity has arisen for an Office Manager to join a dynamic and fast-paced global company on a part-time basis (21h per week), in our central Milan office.

You will report to the Country Manager and provide support to the team by ensuring we have a first-class, unique environment.

The job:

• Ordering front office supplies, keeping inventory of stock and proper organisation of the office devices, stuff and personnel.
• Manage all office administrative activities, deliveries and shipments, ordering of office supplies, front desk tasks, welcoming guests and providing general support to visitors and personnel.
• Maintain the office condition and arrange necessary repairs
• Coordinate with IT department on all office equipment, personnel company devices (meeting rooms, devices, etc.) and tech related needs.
• Coordinate with HR on the onboarding/offboarding of new employees and support with HR tasks locally (e.g. meal vouchers monthly ordering).
• Coordinate with Procurement and Finance for contracts related topics and local activities agreed rates and payments.
• Liaising with the caretaker for the health and office landlord staff for office related topics, with external suppliers for security and other company needs.
• Organisation of events, team lunches or dinners, ad hoc caterings and other team activities.
• Support the Country Manager by assisting with expense reports, travel organisation, diary management and monthly timesheets.
• Coordinating the weekly team meeting by preparing the agenda, working with the team to get material ready on time, following up on action items.
• Coordinating the communications for the Italian team.
• Other ad hoc tasks and projects to support the CM or the team (e.g. documentation, payments, notary, post office, etc.).
• Be the main POC for other countries’ colleagues visiting local office and keeping the travel guide up to date.

Desired skills and experience:

• Office Support/management experience in a fast-paced, dynamic environment is required.
• Excellent verbal and written skills
• Super organised and is always one step ahead.
• Excited about the contribution you can make to Outbrain.
• High level of attention to detail and discretion
• Remains calm under pressure and is a people person.
• English level (at least B2) and knowledge in Excel, Word and Powerpoint

More than snacks!

• Hybrid working: three days a week from the office and two from home
• Be part of our success with our equity program
• Wellbeing benefits like medical and dental
• Expand your toolbox with our mentorship program and internal learning tools
• Happy hours …and of course a fully stocked kitchen!

We Recommend #LifeAtOutbrain

Our company culture is welcoming, dynamic, diverse, global, and built on top performance.

Did you know "trust" is one of our core values? We apply this value to our day-to-day by working collaboratively on a global scale. With managers and teammates often sitting in other countries and time zones, we value communication, patience, and open-mindedness to all cultural backgrounds. We encourage all ideas, and everyone gets a seat at the table!

Our team is made up of individuals who are approachable, resourceful, passionate, and proactive. We foster a sense of belonging through our Employee Resource Groups –employee-led groups in which we debate topics and drive change. From OB Green (environmental), OB WE (women empowerment), OB Good (charitable initiatives) to OB4E (diversity, equity, and inclusion), you’ll be able to share your passions with likeminded people.

Dive into the Outbrain experience via our Instagram account!

Hungry for more? Have a closer look at #LifeAtOutbrain exploring our company manifesto, Youtube channel, Outbrain Culture blog and social media channels; Facebook, Instagram and LinkedIn

WHAT IS AN OUTBRAINER https://www.youtube.com/watch?v=jd_KfzGxXAg&list=PLeEpXoN2sZ41wu4llyE8y9VvJjcx9u0Ik&index=10

WHAT DO WE DO- https://www.youtube.com/watch?v=e8-M8ZsAY3A&list=PLeEpXoN2sZ41wu4llyE8y9VvJjcx9u0Ik&index=11