Operations Assistant (Internship)

WITH is a digital partner of a new kind, launched in 2015 in Paris, 2017 in Madrid and now in Geneva. They already count more than 90 talents after 7 years in business, and were proud to finish 2020 with a 30% growth and 25 new long-term hires, despite COVID.

WITH Paris is focused on marketing consultancy and implants around 4 intertwined verticals, counting amidst the hottest topics in the current marketing revolution: China, eCommerce & Amazon, Social Marketing and Science & Innovation.

The WITH Paris teams follow a unique model, as their talents comprise consultants, called “client partners”, but also “implants”, experts they hire and place amongst their clients’ teams.

WITH Madrid’s focus is on innovation and technology, offering a combination of engineers, data analysts, UX/UI & PMO/PO in order to audit, create, build and manage complex digital projects.

Their main clients include: Danone group, L’Oréal, Coty, LVMH (incl. Parfums Christian Dior), Bacardi Martini, Pierre Fabre, Crédit Agricole Payment Services, Cartier and Total amongst others.

We are recruiting a student to support the administrative team of WITH Paris and to accompany our current team of about 55 people based in Paris. This role involves a variety of tasks, which are central to the life of the office.

The ideal candidate will have previous experience in a service or consulting company and preferably in a creative environment. This role requires an open, curious and dynamic personality, eager to learn and discover the many facets of our business.

1- FINANCE, ADMIN & HR

• Invoicing: drafting of customer invoices and follow-up of their payment, reminders in case of unpaid invoices, registration and verification of customer details.

• Assistance to the Operations manager: updating of employee files, management of arrivals & departures, work permit requests for foreign employees, payroll management, management of the HRIS tool (absences and vacation planning).

• IT management and creation of a follow-up of the computer park.

2- OFFICE ANIMATION & SUPPLY

• Support in the animation of the office life and promotion of conviviality within WITH: listening to the needs of the teams and the CODIR in terms of animation of the office (recurrent events: birthday, cultural celebration, seminars or specific: arrival of customers, collaborative workshops)

• Support the organization of events, define and ensure the stock of food products, office supplies.

• Interview with Talent Acquisition Manager

• Interview with Hiring Manager