• Coordinate travel logistics for the team, including booking flights, trains, and hotels

• Continuously improve the onboarding process: prepare contracts and send for signatures, collect key documents, and set up tools, accesses, and equipment

• Manage payroll using Malibou, including salaries, expense reports, and travel reimbursements

• Review and challenge existing tools, service providers, and contracts (insurance, software, etc.)

• Handle invoicing, payment tracking, reminders, and bank reconciliation using Pennylane and Qonto

• Oversee facility management, including office moves, furniture, and workspace setup

• Work closely with our accountant to ensure smooth financial operations

• Manage compliance with médecine du travail requirements

• Organize internal events, team-building activities, offsites, and other moments that support team happiness

• 2y+ experience in office management, administration, or operations

• Fluent in French and English

• Already processed invoices and worked with an accountant

• Has handled expense reports, travel reimbursements, and payrolls using a tool (e.g. Malibou, Payfit)

• Understands what information needs to go into employment contracts (e.g. diplomas, start dates)

• Familiar with onboarding processes, including médecine du travail

• Comfortable using Pennylane, Qonto, and basic HR/admin tools

• Naturally structured and attentive: anticipates problems, brings order, and creates a smooth, welcoming environment for the team

To apply, click here