Permanent role - full-time or 80% - Paris 9 - 32 to 45K€

We’re looking for a Workplace Manager to work closely with Thomas, COO & co-founder at Kiln and our entire team!

In this role, you’ll be responsible for:

Workplace & facility management

• Welcome our guests, whether they are customers, candidates, new employees, or delivery drivers: physically or on the phone
• Manage the physical workplace environment directly or through providers (furniture, plants, snacks, temperature, cleanliness, small renovations, etc.)
• Monitor office & IT supplies inventory & stocks
• Take care of all our incoming mails and make sure we are meeting any bills deadline

Sales administration

• Manage our purchases: furniture etc, take care of the bills (ERP)
• Manage our billing & incoming payments

People / HR admin

• Manage business trip reservations (flights, hotels, uber) for Kilners
• Prepare newcomer contracts
• Keep employee management systems up to date :
• Payfit, Deel and health insurance products
• Work expenses validation
• Variable payment elements (holidays, absences, salary attestations, etc.)

Physical onboardings

• Physically welcome all newcomers
• Manage inventory & prepare IT equipment for each arrival
• Get desk ready for non-remote Kilners
• Manage welcome pack expedition for remote folks

Engagement & Happiness

• Make sure the office is the best place to work in
• Work on producing the next drop of Kiln swag
• Organize regular team events, from birthdays to off-sites
• formal such as company seminars
• informal such as team drinks or restaurants, celebration for Xmas…

What we offer

• Possibility to evolve internally after 18 months in the department of your interest
• A fast-paced, no bureaucracy work environment
• Equity Share Options in the business: if Kiln succeeds, we all succeed!
• Unlimited holiday
• Generous health insurance (Alan Blue)
• Meal vouchers (Swile)
• Flexible/remote working
• Choice of your IT equipment
• Significant personal development and wellness budget

Don’t censor yourself: get in touch even if you’re not matching 100% of these points.

Skills & background

• Experience working with high requirements from customers
• A first experience in office management (not necessarily in startup, it could be working for hotels or in tourism)
• English & French must both be perfectly fluent, including orally
• Proven experience in organizing company trips/business travels
• A first experience using Payfit and Google Sheets is a plus

Soft skills

• Excellent presentation skills, physically or on the phone
• Genuine people-oriented person, we are looking for someone who will take entire part of the team
• Detailed-oriented, and organized
• Adaptable and able to deal with last min changes
• In a constant search for how we can improve and automatize tasks
• Curious about crypto or blockchain topics

• Recruiter Phone screen (35 min) with Myriam
• Technical ability & test with Thomas, co-founder and COO (60min)
• Product & culture fit interview with Ernest, co-founder and CPO (45min)
• Meeting with Laszlo, co-founder and CEO (30min)
• Offer

We’re looking forward to chatting!