Office Manager Country M/F/X

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Your main responsibilities :

-HR activities
-Deploy, support and promote the Group’s HR policies (compensation & benefits, training, evaluation, etc.)
-Support newcomers’ onboarding and provide them with all the necessary environment for their job
-Organize meetings for the different teams
-Ensure Internal Group communications are released and understood within the site
-Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
-Ensure compliance with the local legal framework
-Realization of monthly HR reports
-Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
-Control the proper execution of the payroll cycle by the accounting firm
-Follo up training requests in collaboration with the Training Center
-Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities
-Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
-Guarantee the reliability of our commercial contracts and our website’s provisions
-Manage clients’ requests in legal matters and relay to the Group’s legal department when needed
-Manage requests from local authorities
-Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
-Validate customer payments in our internal tools
-Management of customer refunds
-Provide budget and forecast reports when required from the different departments
-Control the proper execution and the respect of deadline of the financial reports
-Compile monthly accounting reports and liaise with HQ accounting teams
-Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration
-Ensure the application, respect and update of health and safety policies
-Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
-Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
-Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
-Mail management and control
-Liaise with other offices, contractors, suppliers and other organizations

Your future impact

In 6 months

-Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

-Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
-Facilitate the transition to a new office location.

Skills required :

TECHNICAL SKILLS

-Excellent administrative and accounting knowledge
-Execute and control a payroll process
-Experience in office management
-Experience in Human Resources management appreciated
-Good level of English

SOFT SKILLS

-Ability to coordinate different teams/departments, team player
-Client oriented
-Excellent interpersonal skills
-Good management of stress, time and priorities
-Organizational skills
-Versatility