The Office Manager will be in charge of administration and book-keeping:

•    Accounting part :
o    Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.
o    Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.
o    Provide monthly reports across all business units (Analytical P&L per activities).
o    Prepare monthly trial balance and upload figures into “Opera” (group consolidation software) in accordance with the Group rules (IFRS).
o    Control general and administration expenses.
o    Manage cash collection, working-capital and assets.
o    Process employee’s reimbursement expenses and supplies payments
o    Daily, weekly, and monthly payments through “Xero”
o    Prepare and review the budget and landings (3 times per year) and document the hypothesis to the HQ. 
o    Manage relationship with the accounting company (for payroll and tax parts).
o    Provide support to third party accountants for BAS, IAS, and FBT.
o    Support the General manager to build budget and follow monthly results.

•    Administration part :
o    Provide administrative for contracts, administration, customer service and order history
o    Ensure accurate monthly billing
o    Generate contract confirmations, reports related to sales activities & revenue data
o    Manage relationships with vendors, service providers and building management
o    Handle expenses management and follow-up, contracts with suppliers
o    Process contracts and maintain proper organization of the department's records and files.
o    Assist General Manager with scheduling, travel, expenses
o    Assist Sales Representatives and Managers as needed with other clerical duties such as quotes, proposals and invoices
o    Oversee general office duties: office supplies, logistics

•    At least 5 years of experience in an office support role within an SME
•    Experience with Microsoft Office suite of products and Xero
•    Excellent command of the English language (verbal and written)
•    Tertiary or equivalent qualification
•    National Police check
•    Optional – other languages such as French, Asian, Pacific Islands.

How to apply
Please send your application to enquiries@clsoceania.com and cc:
sbesnard@groupcls.com and lniodo@groupcls.com