Position summary

Ensure completeness, correctness, timeliness and integrity of the financial administration on mission level. The HR-Finance coordinator ensures completeness and correctness of budgeting and financial reporting for the mission, including donors and local authorities. He/she also ensures compliance with Mehad financial, administrative and Human Resources policies and procedures in order to achieve mission goals effectively and keep strict control on the resources allocation.

Roles and responsibilities :

• In coordination with the HoM and HQ teams (Finance & HR) define and implement the organizational structure set up of the mission and its projects, designing charts and jobs, as well as the different levels of responsibility and delegation, in order to efficiently ensure mission strategy deployment and to provide a value driven organization

• Ensure management of administrative and legal procedures (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc.), all across the mission in order to meet resources needs in a convenient manner

• Supervise the monthly calculations of salaries and taxes, establish fair rewarding policy in order to ensure internal equity, and adequate competitiveness and legal compliance

• Responsible for monitoring expenses and follow-up the budget on a regular basis, to analyze variances, to decide corrective actions if necessary

• Ensure proper implementation and respect of Mehad policies and guidelines, design or adapt relevant local policies, procedures and tools for optimized management of the mission financial resource

• In coordination with the Finance coordinator at HR, responsible for validating all the expenses through Purchase Requests and collect the supportive documents

• Draft financial reports to be submitted to donors

• Assess and mitigate the financial risks on the mission, ensure that reliable internal control systems are in place, and financial ethics is respected within the mission

• Is responsible to coordinate and supervise local audits relating to accounting, tax, labour matters as well as promote internal audits, in order to determine the legality and veracity of the accounts od Mehad’s mission

• Is responsible to check that the administrative procedures related to taxes and payment of social security obligations are followed, and comply with established legal procedures in the country

• Responsible for supervising Services Contracts in the Mission (maintenance, rental of premises, etc). draft & check contracts and agreements in line with the existing legal framework, decide on relevant insurance to subscribe, seek legal advice when needed

• Ensures all Mission’s staff is briefed on the proper use of Mehad resources and ethic-related expenditures

Qualifications, experience and skills :

I. Academic background

[Required] University degree required, preferably in Economics/Finances/HR management

II. Professional/Practical Experience

[Required] At least four years of experience in relevant positions

III. Skills and attitudes

• Strong drive to meet deadlines, organizational skills, and the ability to work under pressure

• Strong team leadership and communication skills

• Strong intercultural competence and emotional intelligence

• Detail-oriented approach with strong analytical and problem-solving abilities

• Strong knowledge about contractual and labour law

VI. Languages

Ability to read, write and communicate professionally in English is mandatory, Arabic language is an asset.