Your missions/What you’ll do ?

Working as part of the Event Marketing team, you will support the Global Head of Event Marketing and a Senior Event Specialist in the organization and delivery of over 60 digital and physical events annually.

Physical events

• Contribute to the management of event watch list
• Coordination of logistics with event organizers and external suppliers
• Assist in preparing pre- and post-event briefing documents for internal stakeholders
• Event presentation support where required
• Assist the coordination of event attendees including occasional hotel/travel booking
• Preparation and tracking of shipments for events globally
• Support in the processing of event related invoices and expenditure
• Updating the event calendar
• Compiling and publishing event feedback from attendees / dashboard / surveys
• Collaboration for event related website updates and coordinating social media presence with on the ground teams as needed
• Support for event-related email campaigns (invitations, landing pages, discount codes, book a meeting…)

Digital events

• Support for preparing and executing digital event campaigns including invitation creation, landing pages, cross tool campaign lists, reporting
• Support & technical testing of webinar console and event set up
• Assist with presentation assets for digital events

Stock management

• Assist to the management of inventory and event marketing materials in stock room
• Annual analysis, proposal and sourcing of marketing goodies
• Coordination and ordering of print materials
• Assist with management and maintenance of events stands and materials

Order management

• Provide support in the tracking and allocation of marketing invoices
• Ensure orders are tracked in marketing folder and updated to excel file with correct classifications
• Orders and invoices are sent for authorization and processing by purchase department

Your profile/Who you are ?

• Graduated from a Master degree in marketing – event – communication
• Previous experience (at least 2 years) in an event management or marketing assistant role
• Dynamic and ability to work in a fast-paced environment
• Excellent attention to detail
• Ability to coordinate and work across multiple event projects at a time
• Comfortable working in English