We are currently seekingan Office Manager to be based out of our Paris studio. Could this be you?

About us

As a company with studios across the globe, we power up the best minds from 31 teams in over 22 countries to create a unique skillset for each client. We spark ingenuity with global creative sprints that cross time zones and borders and spur on the best of our talent. That includes exceptional brand consulting and strategic design, brilliance in experience, retail and workplace design, and competition-smashing motion design. We are part of the WPP group.

The role

As the office assistant of our Paris studio, you will oversee and support all administrative day to day office duties to ensure the office is operating smoothly for employees, clients and service providers. This is a part-time on-site position: 14 hours a week, flexible enough to suit a student.

• Manage day to day office management (meeting rooms, office and kitchen supplies, liaison with couriers, etc.) and maintenance (logging ticket for maintenance and making sure it is dealt with)
• Coordinating any external visits or meetings to our office and internal events for staff (meeting room set-up), welcoming and helping eventual guests coming to the office
• Provide general administrative support to the Executive Committee members (travel booking, assist with timesheets and expenses, etc.)
• Assist with other occasional tasks depending on the Executive Committee needs (booking the dedicated provider for confidential documents destruction process, organizing lunches or breakfasts, booking taxis)
• Reception and distribution of incoming post mail and deliveries, couriers…
• Liaise with IT re: the IT equipment for onboarding and offboarding process
• Set-up photoshoot for new joiners
• Update organization charts

What are we looking for?

• Excellent written and verbal communication skills in both French and English
• Good organizational skills with the ability to multitask amongst constantly shifting priorities
• Ability to work in a front desk and fast-paced environment
• Acute attention to detail
• Enthusiast and able to uphold a positive attitude at all times

Finally - our commitment to Diversity & Inclusion

We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination, where our people and their uniqueness can shine and be celebrated. We’re working to set a standard for the industry as a whole, creating a culture of equity and belonging. We may not be perfect, and we know there is work to do, but we regularly check with our teams and Employee Resource Groups on how we are doing, using their insight to frame our thinking and actions, so we can all do better, working as one Landor & Fitch.

Due to the volume of applications, we unfortunately can only respond to successful candidates.

We will not accept unsolicited CVs or approaches via recruitment agencies.

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