We are seeking a highly organised, proactive, and detail-oriented Assistant Projects and Business Manager to provide comprehensive administrative, logistical, and coordination support to our Licensing and Project Management teams based in Shenzhen. This is a key enabling role that ensures smooth daily operations and successful project execution in a dynamic, fast-paced environment.

MISSIONS

• Project & Program Management Support

  • Support the Senior Program & Project Manager in tracking and following up on routine documentation required from licensees.

  • Support the licensing project team with systematic document archiving and version control.

  • Collaborate closely with internal teams to ensure projects are delivered on time and according to plan.

  • Track physical samples (incoming/outgoing), maintain accurate records, and coordinate logistics.

  • Gradually take ownership of simple projects and manage them end-to-end as skills and experience develop.

• Licensing Business Support

  • Follow up on contract/agreement signatures with licensees.

  • Coordinate the issuance of NRE invoices to licensees and ensure timely payment of NRE fees to the company.

  • Monitor the submission of quarterly royalty reports by licensees and the subsequent payment of royalty fees.

  • Perform accurate data entry, management, and basic analysis using Google Sheets and/or Microsoft Excel.

  • Act as a liaison between the Licensing team and other departments (e.g., Legal, Finance, Logistics) to ensure seamless information flow.

• Operational & Administrative Support in Shenzhen Office

  • Manage incoming/outgoing shipments and the receipt/return of vehicles (reducing administrative burden on engineering teams).

  • Handle day-to-day administrative tasks for the Shenzhen subsidiary.

  • Provide general administrative support to the local team.

  • Contribute to ad-hoc projects and assignments as required.

• Essential Requirements

  • Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent practical experience).

  • 2–3 years of experience in an administrative, coordination, or operations support role.

  • Basic understanding of project management principles and a strong willingness to learn and develop further.

  • Excellent organisational and time-management skills with proven ability to prioritise multiple tasks effectively.

  • Strong attention to detail and commitment to accuracy.

  • Proactive “can-do” attitude with the ability to work both independently and collaboratively.

  • Good written and verbal communication skills in English (Mandarin proficiency is assumed for the Shenzhen location).

  • Proficient in Google Workspace (Docs, Sheets, Slides, Drive) and/or Microsoft Office Suite.

• Preferred Qualifications (Advantageous)

  • Hands-on project management experience.

  • Familiarity with process improvement methodologies (e.g., Lean, Six Sigma, Kaizen).

  • Experience in car audio, consumer electronics, or the hi-tech industry.

• Fresh graduates with outstanding potential are also welcome to apply. Candidates with slightly less experience may be considered for a Projects and Business Coordinator position.