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Personal assistant / Secretary

CDI
Cardeilhac
Salaire : Non spécifié
Télétravail fréquent
Expérience : > 5 ans
Éducation : Sans diplôme

AIRBUS
AIRBUS

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About us
Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world’s leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.Job description
Airbus Commercial Aircraft is looking for a Personal assistant / Secretary (f/m) to join several departments of our Headquarters based in Toulouse, France (Finance, Legal, Corporate Affairs).

Your working environment:

Global capital of aeronautics and European capital for space research, Toulouse is a dynamic city in the southwest of France served by an international airport. Ideally located between the Mediterranean sea and the Atlantic ocean and close to the Pyrenees mountains, it offers plenty of options for outdoor activities!

How we care for you:

  • Financial rewards: Attractive salary, agreements on success and profit sharing schemes, employee savings plan and employee stock purchase plan on a voluntary basis.
  • Work / Life Balance: Extra days-off for special occasions, holiday transfer option, a Staff council offering many social, cultural and sports activities and other services.
  • Wellbeing / Health: Complementary health insurance coverage (disability, invalidity, death). Depending on the site: health services center, concierge services, gym, carpooling application.
  • Individual development: Great upskilling opportunities and development prospects with unlimited access to +10.000 e-learning courses

At Airbus, we support collaboration, connectivity and flexible working arrangements where possible.

Your challenges:

The jobholder would support the Head Of (HO) xxx and her/his team and his/her job would involve but not be limited to the following:

● Adapt quickly with the ways of working to ensure efficient time management

and support in a constantly evolving and demanding environment

● Anticipate questions / issues and alert the HO when/where appropriate

● Manage calendar for the HO (schedule meetings with internal and/or external

participants, anticipate and suggest solutions for overlap issues, optimize day and

week workload, inform meetings’ attendants accordingly if needed…)

● Manage HO inbox(flag actions and alert HO on critical topics, select and forward

information to relevant team members, reply directly to some emails when

possible…)

● Participate in team meetings and take relevant actions/notes

● Format and distribute official documents using the up-to-date Airbus templates

(memorandum, organizational notes…)

● Organize/coordinate workshops and team building events

● Visitor management: create visit requests, accompany them onsite and to their meeting venues

● Support to the team when required: help in finding appropriate slots for critical meetings

and suitable meeting rooms, order catering, order office supplies, launch move requests, open

incidents (IT)

● Create, follow up and manage purchase orders using our internal ordering toolArranging and following up on business trips, including visa application, invitation letters, when required, and managing related expenses

  • General office tasks such as checking post, ordering large printing material when necessary via the print shop, launching requests for furniture supply or removal.

Your boarding pass:

  • Proven track record as a personal assistant in an international group
  • Soft skills: autonomous, ability to organize, prioritize & multi-task,

interpersonal & communication skills, proactive attitude, curious, team player, discretion

● Bilingual English level, additional languages are a plus (multicultural teams)

● Digital-minded, and proficient user of GSuite apps and Airbus tools (click’n Buy, My Fm, MyPulse, U-visit, KDS neo, Business table..)

Not a 100% match? No worries! Airbus supports your personal growth with customized development solutions.

Take your career to a new level and apply online now!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.