At Safran Electronics & Defense, Avionics USA, we are driven by innovation, precision, and purpose. As part of the global Safran Group, our culture is built on teamwork, collaboration, and a shared commitment to excellence through our global initiative, Safran Together. Join a passionate team where your contributions make an impact—because at Safran, we move forward together.

Objective:
The Executive Administrator maintains office services and administrates key activities to allow the business to run efficiently and promote employee engagement. This individual works with key business leaders to help organize office operations and procedures, control correspondence, administrate supply requisitions, plan various meetings and events, and monitor clerical functions.


Essential Duties and Responsibilities:
• Perform small and large-scale event planning, including scheduling of space and equipment, manage invitations for attendees, catering orders, room set-up, clean up and recording of receipts for accounting purposes
• Communicate events via email to companywide distributions
• Administer specific projects identified by the leaders of the business that promote employee engagement, satisfaction and awareness
• Track office budgets for specific projects and advise business leadership of significant variances
• Provide facilities support, which may include activities such as maintaining campus maps, updating workstation nametags, purchase requisitions, administrating move requests and file cabinets
• Greet people entering the office, determine nature and purpose of visit, issue badge and perform compliance screen, and inform employee of visitor or escort them to specific destinations
• Ensure the required export compliance activities are performed per company guidelines
• Provide administrative support for purchase card processes, catering, office supplies, travel assistance, expense reporting, company display updates and meeting scheduling
• Maintain calendars and appointments for company executives and other functional leaders.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Assist employees with travel booking and expense reporting functions
• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments when needed
• Ability to work independently and as part of a team
• Comply with all safety, health and environmental regulations as prescribed by law, company's policies and regulations requirements. Pro-active in the Safran HSE standards and procedures within their daily work, staying alert to potential safety hazards when learning or implementing something new (skills and/or equipment)

Required Education, Skills and Abilities:
• High school graduate or General Education Degree (GED) and 3-5 years related experience (Bachelor's Degree preferred)
• Intermediate or Advanced level – Microsoft Office: Outlook, Word, Excel
• Knowledge of Safran Business (preferred)
• Excellent written and verbal communication skills
• Ability to provide accurate information
• Ability to react promptly & report effectively
• Organization skills
• Continuous Improvement

Leadership skills / Management skills / Personal skills:
• Good Communication skills
• Responsiveness / Customer Oriented
• Project/Event Planning
• Autonomy

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.