The team:
You will be part of our Corporate team, made of 7 people and will help on various subjects such as administrative, HR and finance.

We’re looking for a Executive Assistant who will be more specifically in charge of:

Daily life

• Office management : welcoming visitors, sorting mail, receiving and preparing orders…
• Orders management of the diverse items needed by the team : stationary, IT material, equipment, coffee, snacks, fruits, evenings…
• Facilities management : you’ll need to ensure the space is well organized and used, and anticipate the space needs in relation to recruitments

HR

• Onboarding : set up IT material for new joiners, building accesses, working station…
• Help with the administrative tasks (Swile, Alan…)
• Partner with HR and Finance to maintain office policies as necessary
• Follow-up with employees on administrative documents
• Medical visits management
• Participate in payroll preparation by verifying data compliance (holidays, sick leave..)

Accounting

• Account Receivable : Raises invoices for new customers, update CRM accordingly, control of monthly overage billing - In charge of chasing late AR, keeping DSO target in line
• Customer Relationship : Main contact for our customers on billing topics (Vendor form, additional documentations, various requests)
• Account Payable : Control and setup of supplier invoices on Spendesk - Keep bookkeeping up to date.
• Process : Centralize all new procedure in Notion, along with the Finance Assistant
• Filing / Archiving: classifying, tidying up, archiving documents (invoices, HR documents, customer contract, and other documents…)

You’re the perfect candidate if you:

• Hold a Bachelor in Management or Accounting or Business Management
• Have at least 5 years of experience in a start-up or a SME environment
• Have a very good sense of organization, rigor and versatility
• Demonstrate creativity, good operational sense and dynamism
• Are fluent in English