Administrative & Accounting Coordinator (sales admin)

Job summary
Permanent contract
Salary: Not specified
No remote work
Skills & expertise
Attention to detail
Time management
Vendor management
Communication skills
Analytical thinking


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Questions and answers about the job

The position

Job description

We are looking for an Administrative & Accounting Coordinator to join our Finance Team!

Your mission in the team will be to be in charge of the whole invoicing, procurement and payment processes across the group. You’ll be the main point of contact for all our vendors and customers globally (EMEA/US/APAC)!

👉 Your main responsibilities:

Receivables :

  • Maintain bookkeeping databases and spreadsheets, updating information as needed
  • Responsible of the whole invoicing process, from customer’s creation, to invoice raised and follow-up on overdue payments, communicate with customers regarding payment status
  • Collect payment from customers and accurately record it into the system
  • Reconcile account receivables ledger to ensure accuracy
  • Prepare and maintain AR aging report
  • Update client accounts based on payment or contact information
  • Answer all customer inquiries

Vendors :

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and Purchase Orders on credit card tools (Spendesk) and procurement process
  • Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
  • Answer all vendors inquiries


  • Import all bank records, reconcile and generate booking if needed on a daily basis
  • Reconcile Bank Statements

Payroll and employees expenses:

  • Review and approve the employee expenses requests and process to their reimbursement
  • Ensure compliance with company policies and procedures


  • Assist with audits and provide necessary documentation
  • Provide administrative support to the finance department as needed
  • Participate to the improvement/optimization of the internal processes

👤 What we are looking for:

  • Proven experience in administrative support or sales administration and basic accounting functions
  • Excellent attention to detail and accuracy
  • Strong organizational, multitasking and time management skills
  • Ability to work independently and prioritize tasks effectively
  • Excellent communication and interpersonal skills
  • Strong analytical acumen
  • Understanding / knowledge of accounting and financial reporting principles and practices
  • Knowledge of Spendesk or ERP (NetSuite) is a plus
  • Fluent in English and French is mandatory

What’s in it for you?

  • Flex Life: While we offer remote, hybrid, & in-office options each position specifies the level of flexibility. Our Parisian office is located next to the Opera Garnier. You will also receive a 500€ stipend to help you set up your ideal workspace if you work hybrid or remotely.
  • Generous Health Benefits: We have partnered with Alan for your healthcare needs.
  • Professional Development: #Growth is part of our DNA, therefore we have invested in an internal Learning and Development platform and offer the opportunity to request additional training and support via your manager.
  • Events & Team building: Feel the #TeamSpirit both virtually & onsite, with several events & workshops planned throughout the year, including an annual offsite evens, quarterly online and offline events and parties, lunch & learns, & much more.
  • Parent Care: Gift & care packages for parents.
  • PTO: Based on the country you are based from (e.g. 25 days in France)

What are the next steps?

  • If your application is selected, our Talent Acquisition Manager will contact you for a first chat
  • You will then meet with our Head of Finance and the Accounting Manager for one hour
  • You will do a 1h work session on current challenges we’re facing with the finance team
  • The final step will be a one-on-one meeting with our COO

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DataDome is an equal opportunity employer, and proud to be committed to diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability, or age.

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