This position is no longer available.

Office Manager (H/F)

Permanent contract
Paris
Salary: Not specified
Occasional remote
Experience: > 3 years
Education: Associate Degree

Colonies
Colonies

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The position

Job description

Colonies is currently recruiting for an Office Manager to look after our growing team.

This is a chance to be part of an adventure with all the challenges that come with a growing company

  • A great work environment with a diverse culture and Joy at the heart of what we do. A chance to manage interesting projects and events of varying sizes and complexities. Build a company culture, make our staff feel like they’re at home so that they can build better ones !
  • The opportunity to make the job your own, we’re looking for driven autonomous people who understand what it is to be an Office Manager. You will work closely with the cofounders and the Head of HR in various subject to support our growth.
  • The pleasure to be the face that will welcome and onboard all people joining us !

Tasks

Office management

• Coordinate office staff activities to ensure maximum efficiency (help teams with booking travels, accommodation, Order, track and manage supplies inventory.etc.). Order and organize supplies, anticipate & replenish as needed.
• Help organizing meetings, trips, meetups and conferences.

  • Maintain relations with suppliers/contractors (badges, cleaning, maintenance, repair service, food, water, coffee etc.)
  • Continuously look for cost and quality improvement opportunities, (re)negotiating with suppliers as needed

Finance & operation management

• Assist with the day-to-day operations and support the team with varied tasks: invoices, payments, budget management, etc.
• Manage office budgets with our accompting firm and contribute to our reporting

  • Ensure monthly invoicing & payments are completed on time
    • Work on finance report, KPI and other finance subjects with the cofounders

HR management
• Helping build recruitment scorecard before new hires
• Craft and publish compelling job offers
• Telephone pre-qualifications, appointment scheduling and assisting in the recruitement
• Onboarding of new entrants from A to Z in Paris and other locations (welcoming them, creating all the access the need to all platforms, contracts, preparing all their goodies…)

Happiness management
• Make sure the team and our partners feel at home in our lovely Paris office (consumables supplies, cleaning & technical services,…)
• Keep the team happy ! Maintain and reinforce the company culture.
• Organisation of internal events (team buildings, seminars, office parties, monthly events etc.)


Preferred experience

  • You are driven, crative thinking, proactive and autonomous, always finding creative solutions. You LOVE solving practical problems in an efficient way. You are very helpful and resourceful.
    You care about other’s happiness. You are very social, you easily make friends and are very communicative
    You have experience in managing an office in a creative dynamic environment
    You have excellent excel skills
    You are organised and reliable with a strong sense of details : You can cope with many projects at the same time
    You are ease managing business travel and accommodation
    You have xperience in managing software and user access
    You are fluent in French & English*

Recruitment process

You’ll go through a call and 3 interviews.
We’ll be also taking references

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