We’re looking for a highly autonomous and hands-on Finance & Admin Manager to own Volta’s entire back-office, across Finance, HR, and Administration, in both France and Italy. This is a generalist role for someone who thrives wearing multiple hats, gets things done without being asked twice, and takes genuine ownership of the back-office function.

You’ll be taking over responsibilities currently managed by our Founder Associate, and will be a key player in structuring and professionalizing our operations as we scale. You’ll report directly to the COO.

Finance

• Manage day-to-day accounting operations in coordination with our external accountants (France & Italy)

• Monitor cash flow, prepare monthly financial reporting, and maintain budget tracking

• Own the invoicing process, payment follow-ups, and expense management

• Support non-dilutive debt financing processes and apply for grants, public funding, and innovation schemes (including CIR/CII)

• Ensure compliance with local financial regulations in both countries

HR & Payroll

• Coordinate payroll processing with our payroll providers (France & Italy), including tracking of variable compensation and sales commissions

• Manage employment contracts, onboarding paperwork, and personnel files

• Handle HR admin (leave tracking, sick days, benefits enrollment, and regulatory filings)

• Be the go-to person for day-to-day HR questions from the team

Administration & Office Management

• Own office operations in Paris and Milan

• Manage incoming and outgoing mail, including registered letters and administrative correspondence with public bodies

• Manage supplier relationships, subscriptions, and service contracts

• Coordinate team events and offsites

• Maintain corporate records (statuts, Kbis, assemblées générales)

• Process customer contracts and manage the e-signature workflow end-to-end

• Maintain internal processes and documentation as we grow

• Support the leadership team on ad hoc projects

• 3+ years of experience in a generalist role (RAF, Finance/Operations Manager, or equivalent), ideally in a startup or fast-paced environment

• Fluent in French, Italian and English.

• Highly hands-on: you don’t wait for someone to build the process, you build it yourself

• Rigorous and detail-oriented: you catch errors before they become problems

• Resourceful and autonomous: you figure things out, ask the right questions, and deliver

• Comfortable with ambiguity: we’re growing fast and the role will evolve with us

• Solid understanding of French accounting and HR basics. Familiarity with Italian equivalents is a bonus

• Experience working with external accountants and payroll providers

• AI-fluent or genuinely curious about it: you use AI tools in your day-to-day work, or you’re actively looking to.

At Volta, we believe diversity makes our teams stronger. We welcome all applications, regardless of gender, background, or experience.

• First interview with Elsa, Chief of Staff

• Second interview with Timothée, COO

• Third interview in our offices in Paris