Urban Campus is looking for an HR Specialist to support the team and to act as the first point of contact to employees in France and Spain for all HR-related matters.

As an HR Specialist, you will work on a broad scope of work ranging from ensuring smooth daily operations to spearheading our approach to improve the overall team member experience, at an international level.

This is a position based in Paris which reports directly to the Chief Operating Officer and will collaborate closely with the Administration and Finance team.

You would be responsible for the following tasks:

Recruitment

• Oversee the recruitment process, which includes sourcing, interviewing candidates, conducting reference checks, developing and maintaining relationships with employment agencies, universities, and other recruitment sources.

• Deploy recruitment strategies to attract the right people at the right time.

• Collaborate with the different managers to define the description of new job openings.

• Distribute and follow-up applications on recruitment platforms.

People development

• Identify opportunities for professional growth of our team and implement training and coaching programs to support it.

• Help each employee define and build their career path in the company.

• Implement impactful training and development programs, employee recognition initiatives, and welfare/wellness programs.

• Oversee compliance with mandatory and non-mandatory training, continuing education, and work assessments.

• Define employee engagement programmes to enhance the overall employee experience and partner with managers and business partners to drive engagement.

• Develop a strong internal feedback culture to retain talents.

Employer branding

• Define and manage our employer brand with the executive committee.

• Collaborate with our Marketing team to make Urban Campus a great employer brand.

  ### Compliance & Labour Law

• Stay abreast of changes in Spanish and French labor laws and regulations, ensuring HR policies and practices remain compliant.

• Provide guidance to management and employees on labor law-related matters.

• Provide day-to-day HR support, address and resolve queries, employee concerns, conflicts, and grievances in order to foster a positive and inclusive work environment.

Administrative management

• Oversee administrative management of personnel (related to onboarding, new hire orientation, and exit interviews) in collaboration with the Office Manager.

• Manage individual and collective disciplinary procedures.

• Enter and audit data in HR information systems for accuracy and compliance.

• Serve as  backup for payroll processing, including monthly updates, bonus/incentive pay, vacation/sick pay tracking, expense reimbursements, hourly employee validations, and benefit changes.

• Contribute to the communication, interpretation, and upkeep of the employee handbook, directory, and organizational chart.

• Bachelor’s degree in Human Resources, Law, Psychology, Business Administration, or a related field

• +4 years of experience as an HR Generalist / HR Specialist with a focus on recruitment and administration in a fast-paced environment

• In-depth knowledge of Spanish and French labor laws and regulations would be a plus

• Proficiency in HRIS and payroll systems

• Hands-on mentality, independent way of working, high reliability and ability to work in a team

• Detail-oriented with excellent organizational and time-management abilities

• Ability to work with confidential information

• Team player, empathic, positive and enthusiastic

• Strong interpersonal and communication skills, with a passion for cross-cultural collaboration.

• Ability to adapt and learn quickly in a dynamic and fast-paced environment.

• Fluent both in French and English (written and spoken), ability to facilitate meetings in both languages. An excellent command of Spanish will be an advantage.

• Meeting with HR

• Meeting with your future manager 

• Take-home assignment

• Interview with the Office Manager for culture and team fit

• Meeting with founders