Swan is looking for an Executive Assistant to support Nicolas, our CEO, and other company C-level. You work directly with them to support all aspects of his daily work routine. We’re looking for someone who would serve as a primary point of contact between the CEO, his office, and external contacts person.

You must be comfortable interacting with high-level executives. You must be a team player capable of cultivating productive working relationships across the firm. Resourceful, can-do attitude. Thrives in a fast-paced environment

✨ Your mission

• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.

• Receive and screen the CEO’s mails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.

• Advise the CEO of time-sensitive and priority issues, ensuring appropriate follow-up.

• Other additional and/or alternative duties are assigned occasionally, including supporting other departments or Executives as needed.

✨ You’re a great match if:

• You have three to five years’ of prior experience in supporting a senior executive or team

• You have exceptional writing, editing, and proofreading skills

• You are able to talk to a wide range of interlocutors from peer to board member

• You have excellent organization, time-management skills and a high sense of confidentiality

• Highly structured individual capable of handling multiple tight deadlines in parallel

• Ability to work independently and manage multiple projects simultaneously

• Flexibility with changing requirements in an evolving and fast-paced environment

• Excellent working abilities in French and English

It’s okay if you don’t tick all the boxes — don’t let imposter syndrome prevent you from applying! 🙌 

About Swan

✨ Perks of being a Swanee:

• ESOP packages available 😊

• Flexible remote policy, ask us about it!

• The best health insurance: Alan 🦭

• Swan encourages you to have fun staying fit, thanks to partnerships with Classpass & Gymlib.

• We respect your lunch break. Mid-day free-time is sacred and our French office even provides a Swile card to cover your meal on work days. 🥪

• Twice a year we go somewhere gorgeous (a chateau, a mountain) where we reconnect, deep-dive into big topics, and relax.

• This isn’t a perk, it should be the rule, but diversity and inclusion are important at Swan. We’re working hard to get better every day.

✨ Our values:

Be human: Be straightforward, transparent, and sincerely care. It’s all about integrity and doing the right thing.

Ambition: We’re in this for the long game. We want to transform the entire market, and be the engine for Europe’s next tech champions!

Collaboration: We believe in the power of collective intelligence. We love to challenge others’ ideas and be challenged in return. May the best ideas win.

“Move fast, don’t break things”: If we must choose between security and going fast, we choose security. We are in banking, after all.

Make everything simple: Simplicity.

• A 30-min video call with Amélie, our Talent Acquisition Manager, to get to know you, understand your career expectations and answer your questions

• An interview with Alice, our Office Manager, and Clementine, our Lead HR

• A case study 

• An interview with Nicolas, our CEO