Location: Paris HQ (Hybrid)

Department: People Team

Reports To: Head of People

Hi, we’re Prismic 👋 and we’re designing the future of the web.

At Prismic, we believe in autonomous websites and deeply personalized digital journeys. Our mission is to empower marketers and developers to create empathic web experiences at scale and with soul.

We’re pioneering an entirely new category: the Automation Platform for Websites. It’s what comes after the CMS. Imagine a site that knows your brand by heart and grows itself, continuously optimizing layout and interactions—while staying beautifully on-brand.

🚀 Used by Builders at Bershka, AXA, Deliveroo, TicketMaster

Over 5,000 companies trust Prismic, including 300+ enterprise teams who build and scale with us. We’re product-obsessed, community-powered, and backed by top-tier investors.

We work with thrilling problems like encoding brand voice and visual identity into adaptive systems, designing agentic AI architectures that drive growth, creating tools that let marketers build empathetic flows without code, process automation with AI, etc.

🌱 Join Us

We care about the web staying human and that we can only achieve that as a team.

Purpose of the Role

The Office Manager ensures a smooth and engaging employee experience by designing and delivering efficient people processes and cultivating a workplace environment that promotes employee well-being, collaboration, and productivity. This role spans a diverse set of responsibilities—from onboarding and office operations to wellness, team-building events, automation, and policy management.

Key Responsibilities

🧑‍💼 Employee Experience & Onboarding

-Coordinate and continuously improve the full-cycle onboarding and pre-onboarding process.

-Coordinate employee travel and logistics for onboarding at Prismic HQ.

-Prepare, update, and manage onboarding documentation and welcome kits.

-Plan, schedule all Onboarding Sessions, and host the Office onboarding session. Collaborate with cross-functional teams for role-specific onboarding.

-Ensure all necessary equipment and access is arranged in coordination with IT and relevant teams.

-Maintain regular communication with new hires before and during onboarding.

-Collect and analyse onboarding feedback to identify opportunities for improvement.

-Support the off-boarding experience and ensure all off-boarding tasks are handled smoothly.

🧘 Well-Being & Workplace Culture

-Foster a supportive & engaging office culture aligned with the global culture & engagement strategy.

-Coordinate all wellness initiatives (e.g., yoga sessions )

-Coordinate employees pulse checks in place

-Analyse well-being data and implement action plans in collaboration with the Head of People.

-Take care of snacks and office perks to boost morale and create a welcoming environment.

🏢 Office & Operations Management

-Oversee office upkeep, workspace readiness, and equipment maintenance.

-Liaise with vendors, suppliers, and building management.

-Manage operational processes such as invoice review and coordination with the Finance team.

-Ensure a smooth day-to-day experience in the Paris HQ for both remote and in-person teams.

🧩 People Projects & Internal Communication

-Partner with the Head of People to roll out key HR initiatives and projects.

-Own the internal policy documentation system and ensure easy employee access.

-Propose and implement internal communication improvements (e.g., for weekly all-hands or Vortex meetings).

-Identify, implement, and maintain automations to streamline people processes and boost team efficiency.

🌍 Team Building & Events

-Own the planning and execution of quarterly team building events and make sure they are aligned with the company values & culture strategy.

-Co-organise and coordinate company-wide global team buildings once or twice a year, end-to-end.

-Collaborate with stakeholders, external vendors, and venues to ensure smooth delivery of events.

-Track feedback and continuously iterate on the team-building experience.

Must-haves:

-Proven experience in onboarding, HR project coordination, and office management.

-Highly organised with excellent time-management skills.

-Strong interpersonal and communication abilities (written and verbal).

-Comfortable working independently, taking initiative, and solving problems.

-Some exposure to culture and workplace management.

-Tech-savvy, with a mindset for automation and process optimisation.

-Fluent in English and French.

-Empathetic, trustworthy, and confidential with HR-related information.

-Comfortable working on-site in Paris (4 days/week for onboarding, 2 days/week rest of the time).

-Willingness to handle administrative tasks (e.g., rent, utilities).

-Comfortable working closely with leadership.

Bonus:

-Experience with Notion — for knowledge-based work.

-Experience with a survey tool is a plus.

-Knowledge about HR.

-Prior experience in a startup or fast-paced environment.

-Familiarity with other workplace tools like Slack.

-Previous work with HR tools or processes.

-Experience creating and analysing employee surveys.

If you don’t have all the bonus skills, no worries, we still encourage you to apply! At Prismic, we’re committed to embracing diverse profiles. We will understand what you can bring to the table, and fit your skills into our teams.

Why This Role Matters

This hybrid role is instrumental in shaping the employee journey at Prismic—from the moment they join to the way they experience the workspace daily. Your contributions will directly impact how employees feel, collaborate, and thrive. You’ll be a cultural champion and an operations partner who ensures people feel welcomed, supported, and empowered to do their best work.

What are the perks? 🎉

-Macbook: get top-notch tech to work with

-Home office budget: set up your ideal workspace

-International share-out, an opportunity to discuss current affairs and compare life in your respective countries, and escape from your usual bubble. Sessions are led by a public speaking expert

-Yoga classes: online and onsite, 3x a week

-Yearly company gatherings and quarterly team building events in Paris to take a break from the routine and give you the chance to meet the international teams!