Office Manager

Permanent contract
Salary: Not specified
Occasional remote
Experience: > 1 year
Education: BAC+3


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Questions and answers about the job

The position

Job description

This position is not full remote-friendly and is Paris-office based.

🎯 What You Will Do

As an Office Manager, your mission will be to bring structure and fun to the Joko team. You will be responsible for a polyvalent, multi-skilled, and highly challenging scope of work. You will report directly to the CFO.

Exceptionally, with regards to the specific attributions of the Office Manager which require a presence in our Paris-based offices, the job is located in Paris.

Your responsibilities:

  • Team Life: You will be in charge of the daily management of our Paris-based office, and the key contact for our employees working remotely in France and abroad. Your mission, with the help of all our service providers, will be to build the best place to work, by keeping our offices warm, clean, and safe. You will be the first point of contact for employees in case of all daily questions and needs (orders, mail management, etc.).

  • Events Organisation: You will promote team cohesion through regular internal events. You will organize our All Hands meetings, Joko Academies, Team Events, Joko Drinks, Joko Houses, Offsites, Xmas Party, etc. You will also create the content and send our weekly internal newsletter.

  • People: You will coordinate the onboarding of our new employees, including welcome events organization and goodies management, but also the preparation of the working contract, the supply of a new device, and the access to tools. You will also manage the monthly payroll (Payfit), and follow up on the People-related legal routines, such as DPAE and health care visits. You will be the contact in case of a request regarding health coverage (Alan), meal vouchers (Swile), and training sessions (Simbel).

  • Admin: You will follow up on expenses made by our employees (travel expenses, work-from-home allowance, etc.), and make sure that all invoices are accessible to the accountant on a monthly basis (Qonto). Also, in coordination with the CFO, you will be in charge of our monthly routines with regard to the GDPR requirements.

Preferred experience

  • Mindset: You have an entrepreneurial mindset and a strong interest in people topics. You like challenges and you like getting hands-on.

  • Languages: You are fluent in French and English, both written and spoken, as we are expanding internationally soon, and not all team members speak French.

  • Communication: You have great communication skills, and you are not afraid to talk in front of large assemblies.

  • Interpersonal skills: You have excellent interpersonal skills which will allow you to create a strong bond with the teams.

  • Autonomy: You are fully autonomous and able to manage complex projects from A to Z.

  • Efficiency: You are fond of productivity tools and able to deliver on time on projects with many stakeholders.

  • Attention to details: You know that the devil is in the details, and you have a talent for spotting flaws when there are.

Recruitment process

  • 15-min call with the Hiring Manager

  • 45-min personality interview with two team members

  • A case study followed by a 45-min debrief

  • 45-min Founders interview

  • Reference calls

You might also be invited to meet other team members at the office for a coffee or a drink!

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