People Operations Specialist

Job summary
Permanent contract
Salary: Not specified
No remote work
Experience: > 3 years
Skills & expertise
Attention to detail
HRIS software
Project management
Communication skills


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Questions and answers about the job

The position

Job description

Job description

iBanFirst is accelerating its development and is looking for a People Operations Specialist to reinforce the HR team. This position will be based in Dusseldorf with some occasional travel to our Belgium and Dutch offices.

**Please note this is a full-time employee role and not open to freelancers**

What you will do

  • Coordinate the global payroll processes and execute payroll for various offices (BE/NL/GE) under the supervision of the HR Business Partner-
  • Manage the relationship with our external payroll provider and all our benefits brokers (health Insurance, lunch vouchers, Lease car)
  • Coordinate and manage the training plan (BE/NL/GE) and manage the federal learning account in BE
  • Benefits benchmarking across our markets
  • Manage our HRIS Tooling
  • Planning and coordinating administrative processes, tools, and analytics
  • Monitor, maintain and update HR dashboards through our HRIS
  • Offer strategic input and administrative support to enhance team effectiveness
  • Contract management (onboarding, amendments)
  • Ensure compliance with the local labor regulations
  • Provide admin support for the HR team (HRBPs and Talent Acquisition)

What do you bring?

  • You have a strong experience in HR/Operations (at least 3+ years)
  • You have a good knowledge of the Benelux & German payroll and labor law.
  • Holding a certification as a Prevention Advisor Level 3 in Belgium is an advantage
  • Highly proficient in spoken and written English, Dutch and German (French is a plus).
  • Proven experience in HRIS Tooling, particularly with Bamboo, Leapsome or similar HR software solutions.
  • Strong project management skills, with the ability to manage multiple tasks and deadlines.
  • Exceptional analytical and problem-solving abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and a commitment to data accuracy.
  • Ability to work collaboratively in a cross-functional team environment.
  • A deep understanding of HR processes and best practices.
  • Positive work attitude with a global mindset.
  • You are a team player.

What do we offer?

  • Various missions and projects in an innovative and rising start-up in a thriving industry (fintech)
  • A key role and a unique opportunity to shape the future of iBanFirst
  • A great, professional and international team with a flat hierarchy
  • A nice work environment, in one of our offices

Our recruitment process:

  • TA Screen with Antoine, Talent Acquisition
  • Interview with Christine, People Partner
  • Interview with Geneviève Chief People Officer.

Who are we?

iBanFirst is an international financial services provider offering alternative payment solutions to traditional banking.

iBanFirst is a fintech that developed a banking platform to enable international SMEs to carry out fast, secure and fairly priced multi-currency transactions.

Thanks to iBanFirst, finance teams can send and receive payments in more than 30 currencies and benefit from personalized support to cover their foreign exchange exposure.

Since 2016, iBanFirst has raised 46 million euros and in May 2021, the Californian fund Marlin Equity Partners invested €200M to further accelerate the growth and development of iBanFirst.

Joining iBanFirst is a unique opportunity to develop your skills and evolve quickly in an international company that is at the cutting edge of innovation.



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