Presentation of the position

As a apprentice Executive Assistant at dFakto, you will assist the COO in the daily management of our Paris office.
This work-study program will allow you to combine theoretical lessons with professional experience within a company.
It will also allow you to interact with different sectors (HR, Marketing, Sales, and Top Management).
It will greatly contribute to your transition from higher education or university to the professional world.

Your tasks will be :

• Facilitate the day-to-day management of the business: propose, adapt and develop operating procedures as part of a continuous improvement approach to the service, inventory management, ordering supplies, handling routine administrative issues;
• Ensure a high level of service quality and contribute to the successful completion of operations and projects;
• Be able to alert and react appropriately to emergency situations;
• Ensure the management of sensitive and confidential information;
• Ensure the communication across the departments (Delivery, HR, Finance…) and with the peers;
• Participate in the arrival of new employees;
• Participate in the budgetary activity;
• Write letters and reports;
• Participate in cross-functional activities.

Supervision of the trainee

The supervisor will work closely with you and you will have access to a quality work environment. From the beginning of your mission, the trainer will supervise you, take the time to accompany and coach you, and validate your progress in order to closely follow the evolution of your work. The goal is also to acquire as much autonomy as possible over time.
You will be integrated into the workspace with all dFakto collaborators. The goal is that you are quickly integrated and that you benefit from a stimulating work environment. We are above all a team!

• You have a student level Bac+2 (BTS, DUT, DEUG) - executive assistant or management assistant
• You are self-motivated and proactive, have an entrepreneurial spirit and want to develop your skills by contributing to the success of the company
• You have a good command of spelling and syntax
• You have good anticipation, versatility and organizational skills, taking into account deadlines
• You are able to search for and obtain information from internal departments, calling on specific skills if necessary
• You are able to demonstrate rigors, curiosity, initiative and the ability to make proposals
• You have strong interpersonal skills to create a climate of trust and dialogue
• Language skills : Fluent in French & English
• Computer skills : Microsoft suite

You’ve made it this far but are missing one or two skills? No problem, it’s our job to train you. Don’t be afraid to apply even if you are missing some prerequisites 💪

We offer you a rewarding experience with a multitude of opportunities for you development and career development with an awesome team. Tell us about your motivation to join the missions that await within our team !

HR Interview: presentation of the company and its offerings, presentation of the candidate
You will have an interview with your future tutor to have a more detailed presentation of the topics, talk about your technical skills