The AXA Group, world leader in Financial Protection, supports and advises its individual and corporate customers at every life stage, providing them with the products and services that meet their insurance, personal protection, savings and wealth management needs. 

Our areas of expertise are reflected in a range of products and services adapted to the needs of each client in three major business lines: property-casualty insurance, life & savings, and asset management.

In 2022, present in 64 countries, the 165,000 employees and distributors of AXA were committed to serving 107 million clients. 

AXA Corporate Center’s main missions are to:
•    Steer the entities in order to ensure the coherence of the strategies, the consistency of the commercial approaches as well as the optimization of the risks and results;
•    Defining and coordinating Group policies, different transversal projects and standards, identifying and sharing best practices;
•    Supporting the entities in order to help them to grow, to develop their offer, their management and steering standards as well as their risk management. 

The head office of AXA Group (GIE AXA), based in La Défense, gathers the Group's corporate activities. It coordinates the various entities according to the Group's strategy and is responsible for managing international projects. The headquarters is composed with over 1000 employees and is distinguished by its strong international culture (45 nationalities).  

Primary mission of the role:
 

Provide administrative support to the Global Head of Internal Audit 

• Answer, screen and transfer inbound phone calls
• Manage agenda
• Organize and schedule meetings and appointments
• Book travel and other arrangements 
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Perform multifaceted general office support (time-off, purchases, expense accounts, …)
• Collaborate with other executive and administrative assistants throughout the organization to ensure smooth execution and high-quality service

Insure the preparation and follow-up of documents, requests

• Look for and compile the required information & be able to keep it concise
• Write up & put into appropriate format various documents (reports, mails, boards, drafts, briefing notes, …) from oral and/or written contributions
• Complete some specific projects (dashboards, monitoring quantitative and/or qualitative data)

The personal assistant may perform the following non-exhaustive tasks:

• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Attend meetings and write up the ‘minutes’
• Produce day-to-day documents and reports (monitoring of the workforce, budget control, …), 
• Perform other duties as assigned

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Background and experience:

• Strong previous experiences in working as a Personal Assistant at Senior Executive Level in an international environment 
• Knowledge of the company’s business areas and interest

Technical and professional skills:

• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Strong ability to be concise & and clear in note writing
• Experience of managing complex diaries and travel arrangements
• Ability to analyze information and understand information as it relates to ongoing work/team projects 
• Sound research skills and attention to detail
• Rigorous, strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work
• Fluent English (written and oral) ; French is optional 

Soft skills and competencies:

• Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational and decision-making skills
• Anticipate needs and proactively bring together resources to fill these needs
• Highly discreet and confidential
• Customer-service orientation
• Problem solving oriented