Executive assistant to Senior People Director (France & Belgium)

Aviv Group is one of the world’s largest, privately owned real estate tech companies and a subsidiary of Axel Springer. Its mission is to unlock everyone’s perfect place!

Some of Europe’s best known digital real estate marketplaces and brands form part of the Group, they are:

• 🇫🇷Meilleurs Agents
• 🇫🇷Group SeLoger
• 🇧🇪Immoweb
• 🇬🇧Real estate world
• 🇪🇸Housell
• 🇮🇱Yad2

Aviv Group also invest in innovative business models which shape the future of how people buy, sell, rent or lend properties and hold minority participations in companies such as:

• 🇬🇧 PurpleBricks
• 🇩🇪 Homeday
• 🇺🇸 Zumper
• 🇺🇸 Parcel

The ambition is to be the leading employer in proptech across Europe. Join us on our exciting journey and become an AVIVer 🤩

We are looking for a highly talented full-time Executive Assistant (m/f) to our Senior People Director France and Belgium (DRH) to support and manage her and her team. You will be joining a motivated team based in France and Belgium. We are looking for someone who thrives in a multi-cultural and fast-paced environment, who is at ease with change and someone with excellent organisational and communications skills, and a positive attitude and mindset.

Responsibilities:

• Work together with the DRH’s, the People and Organisation Function to make sure all administrative tasks run smoothly, namely:
• Proactively coordinate and manage the daily calendar of the DHR. Organise complex calendars and schedules; resolving any scheduling issues and conserving the HRDs time
• Act as the point of contact between the DRH, the People team and employees/clients
• Arrange end-to-end travel. Prepare expense reports, handle invoices.
• Suggest and implement more efficient ways to run the office and troubleshoot malfunctions
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly. Use discretion, confidentiality, and good judgement to handle HR-Level matters.
• Draft and prepare correspondence for internal announcements, meetings, and organisations that the DRH is involved in
• Manage communication and correspondence with internal and external business partners and stakeholders (corporate communications, meeting minutes and follow-up)
• Maintain an efficient flow of information between the members of the leadership teams as well as communications with the AVIV HR function.
• Coordinate internal People team events and collaborate with the Events team for external events.
• Responsible to autonomously organise employee life cycle moments such as birth presents
• Collaboration with the Aviv assistant community at the Aviv level to help drive business rhythms and ceremonies (TownHall, All Hands events, etc.)
• Represent the company and the DRH in a positive light through great follow-through skills and sound judgement.

• We are one of the leading PropTech platforms in Europe. If you’ve ever rented or purchased a property then you may have used one of our classified portals.  This is a great time to join us to help elevate our AVIV brand.
• A high visibility role in our organisation reporting into our Director of Product.
• The opportunity to work hybrid within our operating footprint with international travel to our locations in France, Belgium and Germany.
• The autonomy to work in a style which suits you to be the most productive
• The freedom to tell us which tools you need to be successful in your job so we can set you up to make it happen.

• 8+ years of experience in a role with similar scope of responsibilities
• Experience as assistant of an HR Director of a similar company and/or industry, or leading a strategy consultancy serving a team of senior leaders
• Excellent communication and time management skills; proven ability to meet deadlines.
• Excellent verbal and written communication skills and confidence to interact with multiple stakeholders and senior management 
• Technically savvy and experimental mindset in learning new collaboration tools (i.e., Miro, Slack)
• Exemplary attention to detail
• Ability to function well in a high-paced, international environment
• Team player with strong interpersonal and collaboration skills
• Full professional proficiency (writing and speaking) in English and French. Proficiency in German and/or Dutch is a plus.