Artefact is a new generation of data service provider, specialized in data consulting and data-driven digital marketing.

Our purpose?

Every day, we boost our clients’ data transformation into business impact across the entire value chain of organisations.

Our strength?

Our data services stand on double expertise: the combination of Artificial Intelligence and the business prowess acquired from our customers worldwide, such as AccorHotels, Orange, Carrefour, Engie, Samsung, L'Oréal, Nissan...  

Artefact’s success comes from a unique mix of company assets: cutting-edge data technologies, agile methodologies for fast delivery, cohesive teams assembling the finest business consultants, data analysts, data scientists, data engineers, and digital marketing experts.

Artefact is :

• 16 offices in Paris, London, NewYork, Shanghai, Dubai...
• 1300 employees
• 3 practices: Data Consulting, Data Marketing, Digital Marketing

What you will be doing:

We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

Admin : 

• Prepare HR documents, such as employment contracts
• Answer employees queries about HR-related issues
• Update employee files on the HR database
• Perform the onboarding and offboarding processes and file documentation for employees
• Help identify adequate training when required , assisting the employee with internal application procedure
• Register new joiners on the benefit scheme and assist on registration changes if required
• Produce regular reporting that is requested by operations, compliance, and IT departments

Payroll : 

• Collect daily, weekly or monthly timesheets
• Calculate bonuses and allowances
• Prepare employees’ compensation by the end of each month using payroll software
• Schedule bank payments
• Report on payroll expenses
• Ensure wages and tax withholdings comply with regulations
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases
• Answer questions about compensation, benefits, taxes and insurance deductions

What we expect from you:

• 4-5 years of experience in Payroll & Administration
• Degree in Human Resources or related field
• Fluent in English, French is a plus
• Knowledge of HR systems and databases
• Experience with HR software (HRIS or HRMS)
• In-depth knowledge of labor law and HR best practices
• Eagerness to learn, great organizational skills and autonomy