Hi there! 👋

We’re WeWard 🐼, and we make walking rewarding. Literally.
Millions of people around the world open our app every day to move more, feel better, and earn real-life rewards. It’s simple, smart, and built with purpose.

Your Mission – Create an exceptional workplace experience in New York 💪

As our Office Manager in the U.S., you’ll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you!

What you’ll do

Office & Admin Management

• Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being.

• Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts.

• Monitor office budgets and expenses, and track receipts or invoices when needed.

People Experience & Onboarding

• Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival.

• Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch, for example.

• Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks).

• Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team.

• Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals.

Team Events & Culture

• Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected.

• Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed.

Financial & Administrative Operations

• Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts).

• Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking.

• Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping.

• Maintain relationships with banking partners and ensure smooth account operations.

• Support bookkeeping and documentation for audit and compliance needs.

Executive Assistant Support to the CEO

• Coordinate travel arrangements, event participation, and other logistics linked to the CEO.

• Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution.

• Ensure the CEO remains focused on strategic priorities.

• Proactively manage the CEO’s calendar, optimizing for focus, productivity, and alignment with business priorities.

• Act as the main point of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance.

• Support the organization and oversight of executive-level investment activity and documentation, in close coordination with relevant advisors.

• Assist with the preparation and submission of corporate and administrative declarations.

What we offer ☀️

• 💰 Top tier earnings: Dive into a role offering a competitive salary range, with bonuses and stock options. Your hard work doesn’t just earn you a paycheck; it builds your stake in our mutual success.

• 🩺 100% covered health insurance: We’ve got you and your family’s health fully covered with Aetna. This includes Dental and Vision. At WeWard, your wellbeing is a priority, not an afterthought.

• 💪 Global work culture: WeWard offers at least one visit per year to get chances to work from our stylish Paris office, blending cultural diversity with professional growth.

• 🧑‍💻 Work-Life balance: Work remotely up to 2 days per week. Take advantage of a flexible remote work policy that blends in-office collaboration in our downtown New York City office with a home-based focus.

• 🏝️ 25 days of PTO + federal holidays: We believe in working hard and recharging harder. Enjoy our generous Paid Time Off policy that empowers you to take the breaks you need, when you need them.

• 🚌 Commuter benefits: We utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort.

• 👉401k Plan: With a 2% employer match, 2 years graded vesting.

-> This position is currently thought as a part-time (preferred availability on Tuesdays and Wednesdays), either through contractor agreement or permanent employment.

🧠 What we’re looking for

• You have 3 years of experience in an office manager, admin, or EA role — ideally in a start-up or fast-paced environment.

• You have adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup.

• You bring strong interpersonal skills: you’re warm, trustworthy, and great at creating a positive vibe.

• You’re tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.).

• You’re eligible to work in the U.S.

Recruitment Timeline

• 30-min intro chat with Kaënaath (Talent Acquisition Specialist) - Informal discussion to get to know each other, present the company and role, and review your background.

• Interview with Yves (around 1 hour) -  Focused on your expertise + get to know our CEO.

We finish with a tour of our offices to introduce you to other members of the team. And finally, if all goes well… Welcome! 🎉