The Procurement Coordinator is responsible for managing the procurement process for different areas of the Project. This role ensures that all necessary materials, equipment, and services are acquired in a timely and cost-effective manner, supporting efficient operations. The coordinator works closely with suppliers, vendors, and internal departments to streamline purchasing activities and maintain optimal inventory levels.

Principal Duties & Responsibilities

• Management of the project procurement plan in accordance with approved corporate and or project policies, procedures, plans, strategy, and budgets. 
• Communicate with bidders and suppliers, or subcontractors on all procurement related matters. 
• Oversee the preparation of the bid inquiry documents, bid tabulations, and selection recommendations. Lead contract negotiations and preparation, including issuing approval of contract documents, subcontracts, and purchase orders. 
• Oversee Coordination of expediting, logistics and traffic with respect to the delivery of supplier equipment and materials delivered to the site.  
  Research new materials for design and cost savings. 
• Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification. 
• Maintain existing relationships with subcontractors and suppliers and establish new relationships to ensure adequate resources for all projects and to continually improve pricing and quality of work. 
• Assist in settling invoices or contract disputes. 
• Interface with project segment managers and contract administrators, buyers, expeditors, inspectors, materials controllers, transportation and logistics and other parties as required.  

Required Qualifications

• High school or GED from an accredited institution. 
• Minimum 5 years’ procurement experience within a heavy civil construction environment. 
• Minimum 3 years’ field or project-based procurement experience in the construction industry. 
• Sound knowledge of MS Office suite, including Word and Excel.  
• Knowledge of procurement best practices, import regulations, competitive bidding, market conditions, general contract terms and conditions is required.  
• Strong negotiation skills, including the ability to reconcile conflicting service and financial requirements.  
• Strong analytical and problem-solving skills.  
• Results oriented with the ability to effectively manage multiple priorities and timelines.  
• Exceptional time management skills and the ability to work independently and as part of a team.  
• Must demonstrate exceptional judgment, discretion, and professional courtesy.  

Preferred Qualifications

• Local Virginia experience is highly preferred.   
• Smart Bid software experience.   

Knowledge, Skills, and Abilities

• Strong negotiation and communication skills. 
• Proficiency in procurement software and Microsoft Office Suite. 
• Excellent organizational and time-management abilities. 
• Strong analytical and problem-solving skills. 
• Ability to work collaboratively in a team environment