Tasks and Responsibilities

Office & Operational Administration

•  Manage day‑to‑day offices operations inclusive of general administrative support to ensure an organized and productive workspace for all team members.
• Coordinate facilities needs including office access, equipment maintenance, and workspace layout adjustments to support staffing changes.
• Maintain offices supplies, vehicle records/gas cards, and vendor relationships.
• Coordinate travel arrangements and accommodations for team members.
• Coordinate internal events, meetings, lunch‑and‑learns, and culture‑building activities.
• Assist with the completion of recurrent corporate and performance reports (such as Safety, Environment, HR, etc.) per company requirements

Human Resources Administration

• Coordinate full‑cycle onboarding and offboarding for technical, field, and office employees, ensuring proper documentation, system access, and equipment tracking.
• Maintain accurate, confidential, and up-to-date employee files, certifications, HR records, and internal employee databases in compliance with Sixense standards and employment legislation.
• Assist with recruitment efforts including job postings, resume screening, interview scheduling, and candidate communication.
• Draft employment agreements for hiring managers to review.
• Support HR policy implementation and organization‑wide employee communications.
• Assist with maintaining and distributing internal policies, administrative procedures, and compliance documentation.
• Manage the administration of the company’s comprehensive benefits program, including all employee benefits and RRSP plans.
• Provide support as needed to external consultant/partner to address employment-related matters and legal compliance.
• Support the relocation of expatriate employees while ensuring compliance with company expat policies and Canadian immigration rules and processes.

Financial Administration 

• Process Accounts Payable invoices following the company’s three-way matching protocols.
• Manage vendor communications and resolve disputes.
• Reconcile monthly vendor statements.
• Prepare bi-weekly vendor payment runs.
• Post customer payments weekly.
• Record daily cash entries into system ledger and assist with month-end activities such as journal entries and account reconciliations.
• Maintain accurate customer records and distribute monthly statements.
• Forecast weekly receivables and monthly holdbacks.
• Reconcile contract values and aged receivables at month-end.
• Provide invoicing support to internal and external clients.
• Process employee expense reports in accordance with company policy.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Company.

Skills

• Strong organizational and administrative skills, particularly within multi‑project or technical environments.
• Experience with HR administration, employment documentation, and policy management.
• Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of HRIS platforms or payroll systems.
• Strong understanding of AP/AR processes and financial record‑keeping.
• Exceptional attention to detail and accuracy in documentation and compliance tasks.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.
• Customer service-oriented mindset with a proactive, problem‑solving approach.
• Ability to manage multiple tasks, shifting priorities, and deadlines.
   

Qualifications

• Post‑secondary education in business administration, human resources, accounting, or a related field.
• 3–5 years of experience in an administrative or office management role.
• Experience in the geotechnical engineering or instrumentation & monitoring industry is a strong asset.
•  Previous experience with Oracle is considered an asset 
• Previous experience supporting policy development, process improvements, or internal audit preparation.
• Experience supporting technical teams or field operations.

Salary Range: $60,000-75,000 CAD