At Planon, our office is more than a workspace. It’s where collaboration, innovation, and teamwork come together. As our part-time Office Manager (max. 28 hours/week), you’ll be the anchor for our UK team, ensuring operations run seamlessly and that everyone, from colleagues to visitors, feels supported and welcome.

In this role, you will:

• Provide seamless administrative support: manage meeting requests, set up conference calls, handle correspondence, scanning, filing, and mail distribution.
• Welcome and assist visitors and clients: act as the first point of contact and ensure a professional, friendly experience.
• Coordinate office operations and facilities: oversee maintenance, repairs, office equipment, supplies, fleet & phone management, and liaise with building security or managing agents.
• Organize staff events and support HR initiatives: plan celebrations, onboarding activities, and business update meetings.
• Support Finance and research tasks: assist with invoice scanning, compile data, and conduct research as needed.
• Maintain Health & Safety and compliance: handle risk assessments, audits, and ensure office compliance with regulations.

We’re looking for an Office Manager who keeps the office running like clockwork and supports the team with a proactive, hands-on approach.

• Strong verbal and written English skills to engage effectively with colleagues, clients, and visitors.
• Able to prioritise tasks and ensure smooth daily operations.
• Comfortable adjusting to changing work demands and priorities.
• Confident with Microsoft Office, general office tools, and equipment.
• Knowledge of UK regulations and practical office compliance.
• Collaborative across teams and living in the Brighton area.