Ready to make an impact?

At Planon, we believe in creating a workplace where innovation meets collaboration. As our Office Manager, you’ll play a key role in ensuring smooth operations and a welcoming environment for colleagues and visitors alike.

As an Office Manager you will:

• Smooth administrative support and assistance to staff in daily business i.e., set-up conference calls, handle internal & external meeting requests;
• Welcome clients and external colleagues and make sure they get the best service; First point of contact for (potential) customers through incoming phone and mail; Handle correspondence, distribute mail, and manage scanning, photocopying, and filing;
• Organize and manage staff events, celebrations, and business update meetings as part of the social committee;
• Handle facility related tasks: fleet & phone management, support audits, and purchase office supplies and oversee refreshments;
• Conduct research and compile data upon request;
• Liaise with building security and managing agents on any issues;
• Coordinate maintenance and repairs; Maintain office equipment for seamless functionality;
• Oversee administrative tasks related to Health & Safety, including annual risk assessments and compliance checks;
• Manage travel arrangements for staff;
• Support HR (e.g. welcoming new employees);
• Support Finance by gathering and scanning of invoices.

• Excellent verbal and written communication skills in English;
• Strong organisational and prioritisation abilities;
• Flexible and adaptable to changing work demands;
• Proficient in Microsoft Office and general computer operations;
• Knowledge of UK Health & Safety regulations and legislation;
• Familiarity with workplace tools and equipment;
• Attention to detail and proactive problem-solving skills;
• Ability to work collaboratively across teams;
• Part-time role (max 28 hours per week);
• Knowledge of the Brighton region.