Position summary

Mehad is currently looking for Finance and HR coordinator to ensure compliance with Mehad financial, administrative and Human Resources policies and procedures as well as proper follow-up and correctness of budgeting and financial reporting for the mission. 

Status : Expatriate

Location : Aden, Yemen

Roles and responsibilities :

HR and administrative management : 

• In close collaboration with the HoM, define and implement the organizational structure set up of the mission and its projects, designing charts and jobs, as well as the different levels of responsibility and delegation, in order to efficiently ensure mission strategy deployment and to provide a value driven organization

• In the recruitment processes, ensuring a coherent management of administrative and legal procedures (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc.), all across the mission in order to meet resources needs in a convenient manner

• Support the Head of Mission in detecting training needs according to operational requirements, in evaluating people’s performance and in implementing the associated action plans in order to improve people capabilities and their end results contribution to mission goals

• Responsible for the administrative management of the local and international teams 

• define / update the procedures and HR management tools in accordance with labor regulations in the country and Mehad’s HR policies

• Monitor the risks linked to HR questions

• Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the intervention country

Financial, budgetary and accounting management 

• Is responsible to ensure proper implementation and respect of Mehad policies and guidelines, design or adapt relevant local policies, procedures and tools for optimized management of the mission financial resources

• responsible for monitoring expenses vs budget on a regular basis, to analyze variances, to decide corrective actions if necessary

• responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow

• responsible to assess and mitigate the financial risks on the mission, ensure that reliable internal control systems are in place, and financial ethics is respected within the mission

• Responsible for the daily monitoring of all expenditures, ensuring the financial quality of supporting documents.

• Conducts regular meetings with HQ to ensure comprehensive financial follow-up

Qualifications, experience and skills :

Academic background

[Required] University degree, preferably in Economics / Finances / HR management

Professional/Practical Experience

[Required] At least 2 years of previous experience in relevant jobs

[Required] Proven experience in humanitarian project, especially in complex humanitarian context

Skills and attitude

• Strong drive to meet deadlines, organizational skills, and the ability to work under pressure

• Strong communication skills

• Strong intercultural competence and emotional intelligence

• Sound understanding and devotion to professionalism, especially in front of an external audience and representatives of high-level institutions, partners and donors

• Detail-oriented approach with strong analytical and problem-solving abilities

Languages

Ability to read, write and communicate professionally in English is mandatory, Arabic language is an asset.

Conditions :

Status : Expatriate employment contract under french law

Salary : between 2770 and 3292 EUR monthly gross salary, depending on experience 

Social security : CFE (60% from Mehad / 40% employee)

Private health insurance : 50% Mehad / 50% employee

Per diem : 50 EUR / day