We are seeking a motivated and detail-oriented Office & Guest Ambassador to join our team and our brand new office in Nashville, Tennessee. This role requires strong organizational skills, effective communication, and the ability to work both independently and collaboratively in a fast-paced environment.

Reception:

- Receive guests, answer/transfer incoming calls

- Create Welcome signs

- Mail, package distribution, shipping

- Ensure lobby area, conference and demo rooms are constantly in order

- Point of contact for building maintenance issues and requests

- Point of contact for building management and other tenants

- Coordination of car service pick-up requests (Uber, Lyft, car and driver, limo)

- Coordination and execution of holiday seasonal decorations

- Executive office support; special requests, furniture, gifts, etc.

- Employee welfare; coordinating gifts, cards, requests, questions, information

Ordering and stock management:

- Kitchen supplies, office supplies, restocking supplies, supply runs (Staples, Target, Gelsons.)

- Tradeshow supply orders, packing and shipping materials

Events, Trainings, Parties:

- All in-house event support (setting up, ordering, cleaning, hosting, breaking down, etc.)

- Coordinate, host and organize in-office lunches for staff (team lunches, birthday celebrations supplying cakes/cards/decorations and holiday celebrations, employee farewell parties

- Demo hosting support (set up room, set up food and drinks, lunches, acquire and distribute SWAG

- Executive coffee runs

- LAUS event support/lead when the Coordinator is out of town, SWAG

- Organize and host trainings providing breakfast, lunch and snacks throughout the day

Travel coordination back-up

- Providing back up to the travel coordinator when needed. Booking of travel, accommodation and rental cars for employees and guests.