1. Reception:

• Receive guests, answer/transfer incoming calls
• Create Welcome signs
• Maintain screen visuals in reception area
• Manage post, package distribution, shipping
• Always ensure correct maintenance and cleanliness of offices and communal spaces
• Point of contact for building maintenance issues and requests
• Coordination of taxi service requests

2.    Inventory Control:

• Kitchen and office supplies.

3.    Events Management:

• Identify and implement in-house caterers for the site
• All in-house event support (setting up, ordering, hosting, breaking down, etc.)
•  Coordinate in-office lunches for staff and visitors
• Build networks of restaurants for professional meals

4. Travel coordination:

• Travel coordination amongst APAC staff
• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises and assists with any need for specialized travel documents such as visas or passports.
• Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Performs other related duties as assigned.

What you’ll need to be successful:

• Organisation and planning skills
• Great and events relations skills
• Vendor negociation skills
• Team Player / collaboration skills
• Proficient with Office suite / Sharepoint
• Fluent in English and 1 other local language
• Autonomous
• Singaporean/ PR