WHO ARE YOU?

OUR FUTURE OFFICE MANAGER

We are seeking a highly organized and resourceful Office Manager to oversee the day-to-day administrative management of our Lisbon office. You will be responsible for ensuring the smooth and efficient running of our office, fostering a positive work environment, and supporting our team’s success. The ideal candidate is a proactive problem-solver with outstanding communication skills and a passion for creating a great workplace culture.

WHAT DO WE EXPECT FROM YOU?

KEY RESPONSIBILITIES

1. Office & Facilities Management

• Serve as the primary point of contact for day-to-day office operations, maintenance, and all facilities-related matters.

• Manage relationships with vendors, suppliers, and service providers, ensuring quality and cost-effectiveness.

• Oversee office inventory, ordering all necessary supplies, equipment, and company merchandise (goodies).

• Handle all incoming and outgoing correspondence, including mail, packages, and emails.

• Maintain a professional, organized, and secure office environment.

2. Administrative & Team Support

• Coordinate company events, meetings, and team-building activities from concept to execution.

• Manage travel arrangements (flights, hotels, transport) for the team.

• Maintain and manage team schedules, including the holiday calendar.

• Provide general administrative support to the Lisbon team as needed.

3. HR & Onboarding Coordination

• Spearhead the onboarding process for new employees to ensure a seamless and welcoming experience (e.g., workstation setup, welcome breakfast, medical appointments, meal card).

• Assist in the coordination of internal training sessions and workshops.

• Administer employee benefits such as meal vouchers.

• Ensure office health and safety policies are up to date.

WHAT ARE WE LOOKING FOR?

A SKILLED AND ATTENTIVE TALENT WITH…

• A background in administration, accountancy, HR or related field (at least a bachelor level);

• Proven experience as Office Manager or Administrative Assistant or similar role;

• Excellent organizational, multitasking, and time-management skills;

• A proactive mindset and hands-on approach to problem solving;

• Strong interpersonal and communication skills, with fluency in both Portuguese and English (written and spoken);

• Proficient in MS Office Suite (Word, Excel, Powerpoint) and Google tools;

• Reliable, trustworthy, able to handle confidential information with discretion;

• A positive, energetic attitude and a genuine desire to support the teams.

WHAT CAN YOU EXPECT FROM US?

KWANKO’S CULTURE

• An open-minded, international mindset with teams around the world. As a full member of the group, you will have the chance to collaborate not only with your colleagues from Lisbon but also from other offices!

• A friendly, inclusive and collaborative work atmosphere that allies fun and performance, with constant support from your team, manager and HR.

• From day one and all along your career within the group, you can expect training, learning and growing opportunities.

• As work-life balance is among our top priorities, we offer flexibility and the possibility to work from home 1 day per week. The rest of the time, our amazing office with rooftop in the heart of the city is always ready to receive you!

• As we care about your health, we also offer health and life insurance, as well as free tea, coffee and fruits at the office;

• Possible discounts on your sports membership and a partnership with Classpass for reduced online sport courses, access to gyms and even well-being activities such as spa, massages, etc.

RECRUITMENT PROCESS

• If your profile is selected, Amélie, our International HR Manager, will contact you for a first interview;

• Then, you’ll meet Inês, our Assistant Financial Controller, she will be your manager;

• Last, a meeting with Maxime, Deputy CFO.

If you are a master of organization and love creating an efficient and welcoming office environment, we’d love to hear from you!