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Executive Assistant / Assistant de direction HF

Permanent contract
Salary: €40K to 45K
Occasional remote
Experience: > 2 years
Education: Associate Degree

International SOS
International SOS

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The position

Job description

Join our Southern Europe Team as a Dynamic Executive Assistant!

Are you ready to play a pivotal role in supporting the growth and success of our Southern Europe team? We are seeking a highly organized and enthusiastic individual to join us as an Executive Assistant. If you thrive in a fast-paced environment, excel in office administration, and have a knack for managing multiple tasks seamlessly, this could be the perfect opportunity for you!

As an Executive Assistant, you will be at the heart of our operations, providing crucial support to the GM Southern Europe, Paris Exco, and the SEU Sales Leadership Team.

Key responsibilities

Office Administration:

  • Prepare meeting rooms, ensuring security guidelines are followed.

  • Identify and suggest solutions for office management improvements.

  • Assist in organizing internal and external events in collaboration with the Marketing Team.

Personal Assistant:

  • Be the right hand to the GM Southern Europe.

  • Organize agendas, conference calls, and events.

  • Manage expenses and travel arrangements.

  • Coordinate contract signatures and ensure proper document filing.

  • Support the Sales Leadership Team in bimonthly calls, annual conferences, and various projects.

  • Provide assistance to Marketing, including translation of materials and event support.

  • Coordinate projects such as Board Meetings and change of bank signatories.

  • Act as a Paris site support for internal communications and events.

  • Cover as a replacement when the CEO’s PA is on leave.

Preferred experience

Strong organizational and office administration skills.
Excellent proficiency in computer skills.
Demonstrated flexibility and adaptability.
Outstanding communication skills.
Strong service-oriented and detail-oriented mindset.
Fluent in both French and English.

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