Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. 

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. 

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. 

The role

As a Procurement Administrator at Helsing, you will support our supply chain operations by assisting with administrative tasks and ensuring efficient processes. You will be involved in various aspects of procurement, helping to maintain documentation and streamline communication between different teams including Logistics topics.

The day-to-day

• Administrative Support: Assist in routine procurement tasks, including data entry, file management, and document preparation to support the procurement team

• Order Coordination: Help track and update the procurement cycle, from requisition to purchase order and delivery, ensuring records are accurate and up-to-date

• Supplier Communication: Communicate with suppliers to confirm order details and delivery schedules, maintaining an organized log for follow-up actions

• Documentation: Prepare and maintain procurement documentation, such as contracts and purchase orders, ensuring compliance with company standards

• Inventory Monitoring: Update inventory records and support the inventory management team by tracking stock levels and reporting discrepancies

• Compliance Assistance: Assist in ensuring all procurement activities adhere to company policies and industry regulations by maintaining accurate records

• Departmental Coordination: Facilitate communication between procurement and other departments, such as finance and logistics, to ensure alignment in objectives

• Market Insight Support: Assist in collecting and organizing market data to help the team stay informed about trends, pricing, and supply chain changes

• Reporting: Compile and assist in the preparation of regular reports on procurement activities and supplier performance for management review

You should apply if you

• Have strong organisational skills and can manage multiple tasks efficiently

• Possess excellent communication abilities for clear information exchange

• Pay attention to detail and maintain accuracy in records and documentation

• Are proactive, eager to learn, and interested in procurement and supply chain operations

• Have a basic understanding of procurement processes

• Gained initial experience with SAP

• Are comfortable with standard office software and willing to learn new systems

• Enjoy collaborating and contributing to a team-oriented environment

• Are business fluent in English and German

Note: We operate at an intersection where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points

Join Helsing and work with world-leading experts in their fields 

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• A focus on outcomes, not time-tracking

• Competitive compensation and stock options

• Relocation support

• Social and education allowances

• Regular company events and all-hands to bring together employees as one team across Europe