Administrative Specialist Invoice Control (m/f/d)

Permanent contract
Oberhaching
Occasional remote
Salary: Not specified
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Groupe Faubourg
Groupe Faubourg

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Questions and answers about the job

The position

Job description

Fleet Logistics operates across Europe, providing high‑quality operational and strategic fleet solutions. Joining us in Prague means becoming part of a passionate, collaborative, and international team where you can grow, take responsibility, and continuously develop your skills in fleet management and data-driven operations. Start immediately and help us shape mobility with impact.

Your Responsibilities:

You will support day‑to‑day administrative and operational activities within the Fleet Service Centre, ensuring high data quality, timely execution, and excellent support to internal stakeholders.

  • Perform a broad range of administrative tasks within fleet operations.
  • Verify, approve, or reject supplier invoices based on client‑specific rules, ensuring factual, contractual, and mathematical accuracy.
  • Generate and deliver billing materials for clients ensuring full data accuracy and compliance with required formats
  • Contribute to continuous improvement by identifying process gaps.

Preferred experience

This is your profile to be successful in this role:

  • Minimum 2 years’ experience in Fleet Management with back-office and support positions
  • Excellent communication skills, written and verbal,
  • an University Degree would be a plus
  • Native Czech language skills & excellent level of English (both written and verbal)
  • proficiency in Excel: Pivot Tables, IF functions, large data sets
  • proven track of being a quick learner that is enthusiastic, "hands-on" and has a "can-do" attitude
  • dedicated and committed to a positive customer experience
  • reliable and accountable team player.
  • highly organised and have excellent planning skills and love detail

Your Benefits

We appreciate what our employees achieve. Our recognition goes beyond salary – with modern benefits that support you individually.

  • Permanent full‑time contract (40 hours/week)
  • 5 weeks of paid annual leave
  • 5 sick days on demand
  • International working environment
  • Train with a Multisport Card.
  • Hybrid working possible after the probation period (up to 3 days per week)
  • Meal vouchers
  • Contribution to a pension plan

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