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HR Ops Manager

Permanent contract
Salary: Not specified
No remote work
Experience: > 5 years


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The position

Job description

We - Cafeyn Group

With 15 years of existence, Cafeyn Group is a multi-brand company composed of Cafeyn, Blendle, MiLibris and KidJo and based in France, Netherlands, UK, Canada and Morocco. With almost 140 employees, we propose a media experience through different products.

We want to achieve strong business performance across the Cafeyn Group through organic growth, diversified revenue streams and sustainable profitability. New opportunities are continuously sought by investment both within and outside of the business.

We deliver high-value, high-focus and forward-thinking, premium infotainment (information & entertainment content) services to our partners and customers, with personalised and relevant information to entertain and educate our audience, broadening their perspective and making them more knowledgeable.

Your responsibilities

By integrating the People team, You’ll be reporting to our Head of Finance & HR ops. Your main mission is to coordinate & execute the HR operations at Cafeyn Group for our 5 countries (UK, FR, CA, MA and NL) with the support of our great local HR manager in Morocco & our external partners.

Your mission as an HR Ops Manager

Admin & Payroll

  • Administrative management of teams: administrative onboarding & offboarding via our HRIS (Lucca)
  • Management of outsourced payroll: guarantee of the calendar, collection and entry of variable elements, link with the payroll service providers, validation, coordination with finance for the transfer of wages.
  • Follow-up of contractual changes and payroll impacts (amendments, promotion, etc.)
  • Updating data in our HR system (absence, personal data, payroll data, etc.) to ensure the smooth running of the payroll process and the reliability of reporting
  • Monitoring of all the regulation / laws / best practices evolutions of legal and social HR rules in France, and regular update on trends in Other Cafeyn countriesProcess & Knowledge management
  • Contributing to the continuous improvement of processes and tools.
  • Contact point for teams and managers for any questions on payroll, contracts and HR policies.Compensation & Benefits management
  • Implement the appropriate policies.
  • Optimize our social management.Data collection & management about HR key metrics
  • Build & analyze HR reporting & KpiHandle Staff Representative (CSE)
  • Follow up with the social agenda
  • Schedule and ensure the preparation and successful execution of the meetings
  • Ensure a good understanding of legal and social rules for CSEEmployee legal topics
  • Be the contact point for our lawyers and will handle employee legal cases inside the company as the technical support of the managers

Who are we looking for?

You are at the right place if you have/are

- 5 year minimum experience in a similar role- Organised, very rigorous and at ease with various IT tools, Excel and numbers- Capacity to handle numerous requests simultaneously

- A solid knowledge of employment law- Recognised for your interpersonal skills, your sense of service and confidentiality as well as your proactivity.- A fluent level of English.- A good sense of curiosity and ability / envy to work in a very dynamic but also always evolving environment


It would be the perfect fit if you are

- You are eager to learn and grow everyday- You are willing to solve complex problems- Experience with Lucca is a plus- A second foreign language would be a plus

Our Perks and what’s Included 💻

🏡 Flexible remote-work policy: 2 days at the offices / 3 remotes per week, you can still come more if you want to.💪 ClassPass subscription, for any sports addict or a wellness moment 🏡 Flexible remote-work policy: 2 days at the offices / 3 remotes per week, you can still come more if you want to.🌍 Work from any of our office 4 weeks/year📰 VIP access to Cafeyn app 🩺Health Insurance (60% paid by Cafeyn in France) 🍲Lunch voucher (60% of 9e paid by Cafeyn in France) 🤝CSE in France Our internal Tools💬 Slack for internal communication📑 Confluence for shared information and documents💻 Google meets for virtual meetings (all meetings are recorded and archived) And many others…Our Rituals🎉 Congrats slack channel where we celebrate appreciation, win, and anniversary🤝 All-hands meetings where we share business updates, and strategy in total transparency 🎡 We promote monthly events, where we join seminars, team building/off-site, sportive & team events

We believe that equality and diversity make us a better company and community.You don’t have to match all the requirements, if you feel this offer could be a great opportunity for you, reach out anyways! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when it is the most diverse.


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