Executive assistant to Senior People Director (France & Belgium)
AVIV Group
AVIV Group

Executive assistant to Senior People Director (France & Belgium)

  • 11, Boulevard Haussmann, Paris, 75009
  • Permanent contract 
    Education: Not specified
    Experience: Not specified

    This position was filled!

    Who are they?

    Aviv Group is one of the world’s largest, privately owned real estate tech companies and a subsidiary of Axel Springer. Its mission is to unlock everyone’s perfect place!

    Some of Europe’s best known digital real estate marketplaces and brands form part of the Group, they are:

    • 🇫🇷Meilleurs Agents
    • 🇫🇷Group SeLoger
    • 🇧🇪Immoweb
    • 🇬🇧Real estate world
    • 🇪🇸Housell
    • 🇮🇱Yad2

    Aviv Group also invest in innovative business models which shape the future of how people buy, sell, rent or lend properties and hold minority participations in companies such as:

    • 🇬🇧 PurpleBricks
    • 🇩🇪 Homeday
    • 🇺🇸 Zumper
    • 🇺🇸 Parcel

    The ambition is to be the leading employer in proptech across Europe. Join us on our exciting journey and become an AVIVer 🤩

    Job description

    We are looking for a highly talented full-time Executive Assistant (m/f) to our Senior People Director France and Belgium (DRH) to support and manage her and her team. You will be joining a motivated team based in France and Belgium. We are looking for someone who thrives in a multi-cultural and fast-paced environment, who is at ease with change and someone with excellent organisational and communications skills, and a positive attitude and mindset.


    • Work together with the DRH’s, the People and Organisation Function to make sure all administrative tasks run smoothly, namely:
    • Proactively coordinate and manage the daily calendar of the DHR. Organise complex calendars and schedules; resolving any scheduling issues and conserving the HRDs time
    • Act as the point of contact between the DRH, the People team and employees/clients
    • Arrange end-to-end travel. Prepare expense reports, handle invoices.
    • Suggest and implement more efficient ways to run the office and troubleshoot malfunctions
    • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly. Use discretion, confidentiality, and good judgement to handle HR-Level matters.
    • Draft and prepare correspondence for internal announcements, meetings, and organisations that the DRH is involved in
    • Manage communication and correspondence with internal and external business partners and stakeholders (corporate communications, meeting minutes and follow-up)
    • Maintain an efficient flow of information between the members of the leadership teams as well as communications with the AVIV HR function.
    • Coordinate internal People team events and collaborate with the Events team for external events.
    • Responsible to autonomously organise employee life cycle moments such as birth presents
    • Collaboration with the Aviv assistant community at the Aviv level to help drive business rhythms and ceremonies (TownHall, All Hands events, etc.)
    • Represent the company and the DRH in a positive light through great follow-through skills and sound judgement.
    • We are one of the leading PropTech platforms in Europe. If you’ve ever rented or purchased a property then you may have used one of our classified portals.  This is a great time to join us to help elevate our AVIV brand.
    • A high visibility role in our organisation reporting into our Director of Product.
    • The opportunity to work hybrid within our operating footprint with international travel to our locations in France, Belgium and Germany.
    • The autonomy to work in a style which suits you to be the most productive
    • The freedom to tell us which tools you need to be successful in your job so we can set you up to make it happen.

    Preferred experience


    • 8+ years of experience in a role with similar scope of responsibilities
    • Experience as assistant of an HR Director of a similar company and/or industry, or leading a strategy consultancy serving a team of senior leaders
    • Excellent communication and time management skills; proven ability to meet deadlines.
    • Excellent verbal and written communication skills and confidence to interact with multiple stakeholders and senior management 
    • Technically savvy and experimental mindset in learning new collaboration tools (i.e., Miro, Slack)
    • Exemplary attention to detail
    • Ability to function well in a high-paced, international environment
    • Team player with strong interpersonal and collaboration skills
    • Full professional proficiency (writing and speaking) in English and French. Proficiency in German and/or Dutch is a plus.


    AVIV Group
    AVIV Group

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