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People & Office Coordinator CZ

Částečný úvazek
Plat: Neuvedeno
Několik dní doma

Welcome to the Jungle
Welcome to the Jungle

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Popis pozice

As People & facilities/office coordinator, you will have a pivotal role in the day-to-day life of the premises: you ensure that all Welcome to the Jungle employees evolve in a pleasant and secure work environment.

The goal is to offer the best possible employee experience in our offices, so the position requires a presence 3 days a week in the office, based in Prague. The division of your work will be 50% Office part and 50% People part.

Office management

  • Manage regular exchanges and negotiations with all our service providers involved in the maintenance of our offices (cleaning, elevator, alarms …) and office life (coffee, fruit …)

  • Management of the Office Management budget in autonomy, daily follow-up of invoices and payments with the help of our Finance team

  • The challenge of our existing tools and equipment (process, security, service support…) to support the strong growth of Welcome to the Jungle

  • Welcoming new employees and planning their local onboarding in coordination with the HQ

  • Organization of events, at the team and company level, in our offices or outside (team buildings, seminars, Jungle parties…)

  • Management of communications related to the life of the office (closing of offices, schedules, breakfasts, maintenance…)

  • Support of our production teams for the logistics of certain shoots

  • Assistance in the evolution of our tools and processes in connection with our B-Corp certification

    Team engagement

    • You will work on the constant improvement of team engagement in cooperation with the local Managing Director through the regular analysis of the team’s feedback and local subsidiary eNPS, You will work on team development activities to improve employee experience,

      You may contribute to ad hoc projects in coordination with the Employee Experience / People Operations teams General administration

    • You will make sure that the invoicing and budgeting processes are well-managed and understood by the Czech team,

    • You will manage the overall accounting process in coordination with the Accounting team based in Paris: upload the invoices, send the necessary documents as soon as possible to the accounting firm, make all invoices and receipts available to our accounting firm

    • Travel management and related expenses: you will take care of the travel arrangements for the entire team, including flights, tickets, and hotels

      What you’ll get with us

    • offices in the center of Prague (including a roof terrace)

    • travel abroad (mainly to Paris)

    • regular teambuilding with awesome colleagues

    • great team and a lot of fun

    • space and encouragement for personal and professional growth

    • meaningful work - we inspire thousands of young people every month, helping hundreds of them find their dream jobs and change their lives.

Požadavky na pozici

  • Good priority management,

  • Excel master (good knowledge of excel is important for budget follow-up)

  • Writing skills

  • Communication skills,

  • Negotiation skills,

  • Fluent in English,

  • Problem solver and sense of service

  • Reliable

  • previous experience in office management

  • preferably previous experience with invoicing

Proces náboru

Step 1: First interview with Míša, People & Facilities Coordinator CZ
Step 2: Second interview with Míša and Honza, CEO for CZ&SK
Step 3: Zoom interview with Mathilde, People Operations Team lead

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