European Sales Administrative Manager, Luxury Client Team

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About WPP Media:

WPP is a creative transformation company. We use the power of creativity to build a better future for our people, our planet, our clients, and our communities. For more information, visit wpp.com.

WPP Media is WPP's global media network. In a world where media is omnipresent, we bring together the best platform, the best talent, and the best partners to develop the most innovative solutions, delivering unparalleled growth for our clients. For more information, visit wppmedia.com.

At WPP Media, we believe in the power of our culture and our people. It is through this synergy that we deliver truly exceptional experiences, for both our clients and our internal teams. To succeed in this role, it is crucial to embody the core values that unite WPP and WPP Media:

• Be Extraordinary by fostering collective leadership that inspires truly transformative creativity.

• Create an Open environment by finding the perfect balance between the fulfillment of our people and the satisfaction of our clients, all built on mutual trust.

• Lead with Optimism by actively stimulating growth and development to mobilize our entire organization.

About EssenceMediacom

EssenceMediacom represents a new approach to the media agency. Our expertise is based on in-depth data analysis and a keen understanding of consumer behavior, combined with the most advanced technologies.

We are convinced that the strategic alliance between media and creativity can radically transform the performance of the biggest brands. Our role is to support our clients in understanding the complex challenges of contemporary marketing and to identify the levers of innovation that will enable them to create lasting connections with their consumers.

Our organizational structure reflects this modern vision: we combine intelligent data utilization with a human-centered approach, we cultivate diversity of perspectives and expertise, and we favor a continuous, large-scale experimentation and learning approach. Above all, we have integrated adaptability into our DNA to continuously evolve with market transformations

The Role:

The European Sales Administrative Manager, will play a critical support role in the efficient operation of our sales activities across Europe for a major luxury client. This position is central to ensuring seamless administrative processes, meticulous financial tracking, and strong operational support for the sales team, ultimately contributing to outstanding client relationships and business objectives.

Key Responsibilities:

Purchase Order (PO) Management:

• Responsible for the comprehensive tracking and monitoring of all purchase orders related to sales activities for the client.

• Management and maintenance of purchase orders, quotes, and associated administrative tools and systems, ensuring accuracy and compliance.

Invoice Management:

• Efficient management and processing of invoices from media owners, coordinating with relevant teams for approval and payment.

• Preparation, dispatch, and tracking of client invoices, ensuring timely and accurate billing for services rendered.

Sales Operations Support:

• Assist in the preparation of sales proposals, presentations, and reports, ensuring all documentation is professional and accurate.

• Maintain and update client databases and sales records with meticulous attention to detail.

Desired Skills & Experience:

• Professional Experience:

A minimum of 3-5 years of experience in a similar administrative, sales support, or financial coordination role, ideally within an agency, media, or luxury sector environment.

• Language Proficiency: Fluency in French is essential. Business proficiency in English is also required. Proficiency in other European languages will be highly valued.
  

• Work Ethic: Professional, serious, and exceptionally meticulous in all tasks, demonstrating a strong commitment to accuracy and quality.
  

• Client & Team Focus: Possesses a strong team spirit, thoroughness, and an unwavering commitment to delivering exceptional client service.
  

• Learning Agility: Enthusiastic and demonstrates a genuine willingness to learn, adapt, and grow within the role and team.
  

• Proactivity & Problem Solving: Proactive in identifying potential challenges, capable of imagining innovative solutions, and effective in proposing improvements to processes and workflows.
  

• Interpersonal Skills: Dynamic individual with excellent communication and interpersonal skills, able to build and maintain effective relationships with internal teams and external stakeholders.

• Numerical Aptitude: Comfortable and proficient in working with numerical data and figures, with a strong aptitude for financial administrative tasks.

Life at WPP Media and its benefits

Our commitment to shaping the future of media is manifested by active support for the professional development of our talents, helping them reach their full potential. This approach is accompanied by a responsible vision in our media investment strategies, thus reflecting our dual priority: valuing our employees while adopting sustainable practices in our sector. WPP Media employees have privileged access to WPP Media's and WPP's international networks, allowing them to develop their passions, expand their professional network, and stay at the forefront of innovations in marketing and advertising.

We have vast and varied resources available to our employees; our company actively cultivates the inclusion of talents from all backgrounds. The successes and expertise of the teams are regularly highlighted during unifying events that also punctuate key moments of the year, thus strengthening our collaborative and diverse corporate culture.

Our benefits include:

• Remote work: up to 2 days per week and 2 full weeks to be taken twice a year.

• Two additional days off offered, including Whit Monday.

• Additional leave days based on seniority in 5-year increments.

• 5 additional remote work days per month for employees suffering from endometriosis.

• Disability policy: 3 paid authorized absence days per year, access to Chèques Emploi Service Universel (CESU), and specific support for employees with a RQTH (Recognition of Disabled Worker Status).

• Solidarity missions possible via the "We care and we act" program.

Recruitment Process

• Interview with the recruitment team: A first phone or video conference interview with a member of our recruitment team. This will allow us to better understand your skills and experience, and will give you the opportunity to ask questions about the position and the company.

• Operational interview: To assess the suitability of your skills and profile against the requirements of the position.

• Case study: A case study will be proposed to assess your technical skills related to the position. A debriefing will be offered.

We are committed to making this process as fast and efficient as possible, and to maintaining open and transparent communication throughout the process.

WPP Media guarantees equal opportunities and considers all candidates without discrimination or consideration of particular characteristics. We are committed to cultivating an environment of respect where everyone feels at home and benefits from the same opportunities for professional development.

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Although we review all applications received, we only contact those selected for an interview.

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