Descriptif du poste

As Finance and Admin Associate, you will play a key role in managing day-to-day operations and supporting the structuring of our admin & finance functions. You will work directly with the Chief of Staff and collaborate with external accountants, HR partners, and the broader team.

🚀 What You’ll Own & Drive

📊 Strategic Finance & Business Planning

• Budget & Cost Control: Lead a dynamic budget cycle with quarterly reviews and adjustments, and implement variance analysis (actuals vs. budget vs. forecast) to drive accountability and data-driven decisions.

• Business Planning: Build scenario-based financial models (best/base/downside cases), integrating variables to stress-test runway and funding needs.

• Monthly Closing Discipline: Transform financial reporting to deliver updated P&L and balance sheets for management and investors.

💰 Revenue & Cash Flow Optimization

• Automated Customer Billing: Deploy a scalable, automated billing system, ensuring accuracy, audit trails, and seamless scalability.

• Expense management: Lead expense management by automating processes, optimizing costs, and ensuring compliance to strengthen budget discipline and support scalable growth.

• Operational Performance Tracking: Develop a KPI dashboard beyond cash burn/runway, tracking operational metrics tied to the business model.

📦 Procurement

• Standardize supplier qualification, vetting (quality, compliance, export control), and negotiate framework agreements for ground station hardware/software.

• Streamline procurement workflows (RFQ, PO, approvals, delivery tracking) and deploy planning/tracking tools for parallel projects.

📝 Admin: Legal & HR

• Intervene on legal and regulatory issues in project management mode to advance initial topics, such as obtaining ground station licenses.

• Help build and scale HR by defining job structures and compensation, streamlining onboarding and feedback, and creating career pathways to foster a high-performing, engaged, and globally aligned team.

• Master’s degree in Finance

• 2–4 years experience in finance & admin or a similar role

• Prior experience in a startup or scale-up environment—specifically those who have supported growth from around 10 to 100 employees—in the tech sector

• Comfortable with numbers, Excel, and financial workflows

• Organized, reliable, and autonomous — you get things done

• Curious and eager to improve processes

• Fluent in English and French (written/spoken)

• Bonus: experience with Notion, Google Workspace

• Initial Screening (30 min): Explore the candidate’s background, motivations, and cultural fit.

• Technical Challenge (45 min): Assess problem-solving skills and hands-on expertise.

• Technical Deep Dive (45 min): Focus on the candidate’s technical experience and past achievements.

• Founders’ Interview (45 min): Evaluate vision alignment, leadership potential, and cultural fit.