We are looking for a motivated and detail-oriented Junior HR Administrator to support our Regional HRBP in overseeing HR operations across Southern Europe (Spain, Italy, and Portugal).

This is a fantastic opportunity for someone early in their HR career who is eager to grow and learn in an international environment. You will gain exposure to a variety of HR areas, including payroll, office management, recruitment coordination, and labor law compliance.

You’ll work closely with the Regional HRBP and receive guidance, training, and hands-on experience to develop your HR knowledge and skills.

What will you do:

HR Administration & Compliance

• Assist in maintaining accurate and up-to-date employee records
• Support the preparation of contracts, employment letters, and HR documents
• Help manage onboarding and offboarding processes
• Track probation periods, contract renewals, and leave balances
• Support payroll input processes and coordinate with local payroll providers
• Ensure HR data accuracy and compliance with internal policies and local labor laws

 Office & Vendor Coordination

• Support office operations in the Southern European offices (supplies, vendors, facilities)
• Liaise with internal teams to support IT setup, access, and other logistics for new hires
• Assist with basic health & safety and office compliance procedures

 Recruitment Support

• Post job ads and help manage incoming applications
• Assist in candidate screening and scheduling interviews
• Coordinate with hiring managers and recruitment agencies
• Help prepare job descriptions and offer letters

 Regional HR Support

• Provide administrative support across Italy, Spain, and Portugal
• Help collect HR data and prepare reports or presentations as needed
• Assist in organizing employee engagement initiatives and internal communications
• Liaise with external consultants and vendors when required

What do you bring:

Requirements

• Based in: Milan/Madrid
• Languages:

• Native or fluent Italian/Spanish
• Good knowledge of Spanish/Italian and/or Portuguese is a strong advantage
• Experience:
• 1–2 years of HR administration or office support experience
• Entry-level HR experience will be considered
• Education:
• Degree in Human Resources, Business Administration, Law, or a related field
• Skills:
• Strong organizational and communication skills
• Willingness to learn and grow under mentorship
• High attention to detail and discretion with confidential information
• Proactive, adaptable, and capable of supporting multiple tasks
• Knowledge of:
• Basic understanding of Italian labor law; knowledge of Spanish/Portuguese labor practices is a plus
• Tools:
• Proficiency in MS Office; experience with HR software is a bonus
• Travel:
• Abel to travel within Italy, Spain, Portugal, and Romania (max. a few times per year)

What do we offer:

• Hands-on training and mentorship from an experienced Regional HR Business Partner
• Exposure to HR practices across multiple Southern European countries
• An international, inclusive, and collaborative team culture
• Career development opportunities within the HR function
• Competitive salary and benefits (meal vouchers, travel expenses, etc.)
• Hybrid work flexibility (where applicable)

Who we are:

In less than 10 years, iBanFirst has established itself as a trusted partner for small and medium-sized businesses (SMBs) operating across borders.

iBanFirst provides a next-generation cross-border payment experience that combines a powerful platform and the support of the best FX experts. Executives and finance teams have direct access to currency markets. They can hold, collect and send funds in over 30 currencies. 

With more than 350 employees across 10 countries in Europe, the company processes more than 2 billion euros worth of transactions monthly. As a regulated payment institution, iBanFirst is authorized to operate throughout the European Union.

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