✎ Mission

We are looking for a person driven by the opportunity to perform a variety of administrative tasks and support our company’s senior-level managers.

Our future Executive Assistant C-levels will be dedicated to managing calendars, making travel arrangements, and preparing expense reports.
To be successful in this mission, we are looking for someone who is extremely organized, has great time management skills, is not afraid to deal with simultaneous tasks, and be able to act without guidance.
Ultimately, they will contribute to the efficiency of Wakam by providing personalized and timely support to executive members.

Day-to-day:

Within the CEO Office, reporting to the Chief Executives, you will be responsible for:

• Acting as the point of contact among Wakam Chiefs Executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing Chiefs Executives’ calendars and set up meetings
• Making travel and accommodation arrangements
• Computing daily expenses and prepare weekly, monthly or quarterly reports
• Supporting our office manager by keeping up with office supply needs
• Preparing and formating information for internal and external communication : memos, emails, documents, PowerPoint presentations, reports
• Taking notes during meetings & drafting meeting minutes
• Screening phone calls, managing requests and distributing correspondence

✯ Profile

• Bachelor/Licence or Master Degree, PA diploma or certification is a plus
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Speaking a fluent English is mandatory for this role. An additional language would be appreciated
• Discretion and confidentiality

Recruitment process

1. Screening interview with Jade, Talent Acquisition
2. Manager interview with Aurélien, VP People & Culture
3. Technical interview with Faye, Senior Executives Assistant
4. Fit interview with Clément, VP Strategy & External Relations and/or Laura, Head of Talent

=> Welcome @Wakam 🙌

Positive energy, agility, and team spirit are essential to support Wakam in its hyper-growth!

You have the Wakam mindset? Join us!

More about us

Our culture? Free to impact. A culture where everything is possible, where all ideas are taken into consideration, where everyone has an impact on the transformation of insurance! Hungry for freedom? Thirsty for autonomy? If you are adventurous and like challenges, then the Wakam adventure might be made for you!

Discover -on our website- who we really are with the 11 cultural markers that so well describe us!

Mindset compatibility with our ‘Free to Impact’ culture:

1. Think big
2. Biased for action
3. Curious and eager to learn
4. Can say no and find solutions
5. Aims for the moon (but please don’t stick on the moon)
6. And above all: have fun working together 🤜🤛 !

• Wakam is not based on a hierarchy but on a methodology where everyone finds his role and knows his objectives.
• With a flat hierarchical system and a highly collaborative operating model, Wakam is an extremely agile and transparent company.
• Every last Friday of the month, it's Free.day at Wakam, a day without meetings to take a step aside and dedicate ourselves to skills sponsorship or other activities (because we are curious, I remind you).
• Full-remote is a reality at Wakam (there is even one Wakamee who works from his sailing boat ⛵)
• Last but not least : we are nice and we have fun! (you'll find out by yourself 😉)

What happened in 2021 @Wakam?