Facilities and Office Coordinator


Facilities and Office Coordinator




  • Logiciels, Big Data
  • Entre 15 et 50 salariés

Le poste

Facilities and Office Coordinator

Cette offre a été pourvue !

Who are they?

YouGov est une data company - Institut d’études - offrant des solutions innovantes. Côté à la bourse de Londres et n°1 du secteur au Royaume-Uni, YouGov accompagne les marques & agences dans leur stratégie marketing et de communication. Nous réalisons des études et offrons des outils inédits qui permettent à nos clients de mieux connaitre leur marché et leurs consommateurs, en temps réel.

Présent dans 55 pays, YouGov a ouvert un bureau à Paris il y a une dizaine d’années, dans de supers bureaux situés rue du Louvre à Paris ! L’équipe compte 30 personnes à Paris et plus de 1700 dans le monde entier.

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Job description

Based in Paris office, the Office coordinator role will report to the Regional Facilities Manager EMEA (based in Cologne), with a dotted line to the Commercial and General Manager (France, based in Paris). The person in this role will be responsible for maintaining the highest standards in the Paris office for local team and visitors.

Office Management

  • Day to day office management of Paris office. Ensuring smooth operations of the office including but not limited to managing vendors and supplies, including landlord, maintenance, H&S, business continuity etc.
  • Under the direction of the Regional Facilities Manager EMEA and the Commercial and General Manager ensure maximum utilization of the office space by creating functional and welcoming workplace.
  • Organize staff entertainment events (e.g. office lunch) to increase team’s social engagement in line with global initiatives (social events calendar)

Facilities Management

  • Provide support of facility renovation/improvement/relocation projects if required.
    Review expenditure against budget, analyse and report upon material budget variances. Identify and take action to redress material budget variances.
  • Provide reporting and information for budget planning for facilities-related costs. Responsible for receiving and managing all the incoming invoices using internal finance/invoice management systems.
  • Analyse and propose improvements to existing processes including but not limited to booking couriers, security, H&S.
  • Ensure full compliance with French legislation for matters related to compliance with office health & safety

IT Support

  • Under the direction of IT Manager (based in London) maintain asset register for IT equipment, keep track of all changes
  • Support handling of IT equipment for new hires and leavers (laptops, small IT peripherals)


  • Using company systems (Netsuite) ensure timely delivery of invoices, purchase orders, supplier compliance reconciliation, responsible for maintaining weekly payments for panellists via Edenred.
  • Process and track expense reports for office purchasing card and Commercial and General Manager’s card

HR support

  • Under the direction of the HR team maintain database of staff’s obligatory medical check-ups
  • Support new hires and leavers with setting up workstation, desks assignment, desk booking intro, ergonomics assessments (for both remote and office based)

This is an office-based role.

Preferred experience


  • 3+ years of directly relevant experience as an office coordinator/manager on a fast-paced global company
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Power Point).
  • Excellent written and verbal communication skills. Fluency in French and English languages
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Knowledge of facilities standards, policies, metrics, and best practices.

The successful candidate

  • Resourceful self-starter with strong prioritisation skills and consistent attention to details.
  • Tackles projects, BAU operations and ad hoc tasks with an organized and thorough approach.
  • Strives for continuous improvement of the workplace user experience by adapting processes and design of physical environments.

What’s in it for me?

YouGov’s Facilities Team is growing and changing, and there are many opportunities to get involved and work on various projects. We work together, support each other and thrive as a small team which we are now excited to grow. The right fit will be crucial, not only for us but for you too!

Team by name, team by nature! We are committed to developing every team member and providing an excellent experience for all. Working closely with Global Facilities team you will have the opportunity to learn about anything from office management to managing health and safety.


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