FRANCE – HR AND FINANCE COORDINATOR (H/F) – HUMANITARIAN LOGISTICS COOPERATIVE (RLH-coop.) SOLIDARITÉS INTERNATIONAL

General Scope of role
The Support coordinator drives all support activities, including logistics, finance and human resources, in order to ensure programs’ roll out.
He/she is responsible for logistics, finance and HR procedures implementation and compliance.
He/she actively participates to the Cooperative strategy definition, to proposals writing and establishment of all necessary means for planned activities.
He/She is in charge of financial, logistics and HR management within the RLH-coop. pilot project, on behalf oth the consortium
He/She is accountable for the project finance balance.
He/She is accountable for internal and donors’ procedures compliance

Responsibilities and duties
Structuration and development of RLH-coop. support departments
1. Contribution to organization’s cross cutting topics and carry the support department vision and priorities

• Participates to board’s meeting
• Compile and presents contributions from support services when necessary
• Support other departments upon needs
• Actively participate to proposals writing and donors report for all support components

2. Financial processes design and implementation

• Accountability: Accounting software selection, analytical accounting creation
• Cashflow management: Bank account opening and management. RLH Coop Cash flow processes creation
• Implement financial follow up tools and management
• Define accounting, financial and cash flow policies

3. HR process design and implementation

• Define RLH-coop. HR policy
• Implement HR administrative management
• Ensure RLH-coop. proper registration to French authorities and administration

4. Logistics processes design and implementation

• Define logistics, procurement, ICT and IS policies
• Define procurement thresholds and approval processes
• Define RLH-coop. needs of IT infrastructures

RLH-coop. project support management
1. Project financial management in coordination with SI and ACF finance departments

• In coordination with SI finance department, pilot all project financial flows (Donors, consortium partners, others
• In coordination with accountants of Consortium partners, organize regular follow up meeting
• Consolidate and control financials tools for consortium partners
• Consolidate budget follow up on monthly basis, and ensure project financial balance at all time.
• Analyse and propose budget adjustments if needed
• Control project support costs
• Ensure the right integration of potential new coming grants to the project

2. Procurement management in coordination with consortium partners supply departments

• Ensure respect and implementation of donors and consortium partners rules and regulations
• Approve procurement documentation
• Manage project procurement procedures plans
• Define procurement chonogram plan in line with activities planning and procedures constraints

3. Logistics Management
Premises, Assets and communications tools management

• Ensure assets follow-up and maintenance
• Define communication tools strategy, standards, and follow-up
• Manage premises and staff’s working conditions

4. Human resources management in coordination with consortium partners HR departments

• Define and implement recruitment plan for all department in coordination
• Create jobs description needed for project implementation in coordination with all departments.
• Ensure compliance with labour laws and HR standards

5. Internal and external reporting management

• Ensure Administrative, financial, logistics and HR project reporting
• Generate donors reports in coordination with all departments
• Ensure the implementation of the archiving system
• Prepare and manage audits and adhoc checks

Organigram : Position under RLH-coop. CEO’s direct management

SI WILL OFFER YOU

• Position based at Solidarités International’s Headquarters, in Clichy (France) with short visits to the field. Teleworking commodities from France are available.
• Fixed-term contract, 16 months
• Gross monthly salary: from 3 456 € to 3 600 € depending of the experience of the candidate
• 12 days of TOIL Day/year
• Health Insurance (80 %), meal voucher (60%), transport tickets (50%)