Office Manager Hivebrite

Hivebrite is an all-in-one community management and engagement platform. Our mission is to provide organizations with the tools they need to create impactful communities. 

Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than 900 customers worldwide - including Boeing, the Obama Foundation, the National Academy of Sciences, the University of Notre Dame, the U.S. Naval Academy, the British Heart Foundation, the Imperial College London, the P&G Alumni France, and Le Wagon Alumni. 

We employ over 170 people across our entities in Paris, New York, the UK, and Sydney, and 30+ nationalities are represented in our team! 🌍

At Hivebrite, we believe in the importance of balancing your work commitments and personal life. You’re able to have a real impact on meaningful communities while prioritizing your personal life and goals. Our work policy encourages a healthy work-life harmony with a flexible schedule.

We also have many initiatives to keep our global team connected, offering opportunities to meet and socialize with team members virtually and in-person! 👋

For these reasons, we were awarded Best Hybrid Place to Work by BuiltIn in the US and Choose My Company and HappyIndex at Work in France last year! 🏆

Find out everything about us here! 

Jump aboard, and join the hive! 🚀

🌟YOUR ROLE WILL BE :

You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis. You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts.

If you want to know more about your potential future team, meet the Support team here!

🌟 YOUR MISSION WILL BE:

- You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possible

- You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work in

- You are able to implement processes and systems or create new ones for smooth running of the office

- You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebrite’s values

- You organize office layout and are able to maintain all equipment, and furniture as needed

- You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring quality

- You organize health and safety training and ensure adherence to workplace safety standards

- You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation process

- You support company European events and activities to foster a positive and inclusive culture

- Act as a point of contact on FR office-related issues, resolving concerns effectively

- You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs

- You prepare and present budget reports, identifying opportunities for cost-saving

- You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departments

- You organize logistics for meetings, conferences, and travel arrangements for employees when it’s needed

🌟YOU MIGHT BE A FIT IF YOU HAVE:

🌟 RECRUITMENT PROCESS

🚀Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!

🌟HIVEBRITE'S PERKS & BENEFITS:

Work-Life balance: 

 Remote work: 

- A really flexible remote policy detailed here 🏡

- Nomad days policy (work from somewhere else between 1 and 12 weeks per year) - check out the full policy here ✈️

 Family time: 

- 2 months of paid leaves for the second care-giver 👨‍🍼

- Up to 5 days off for parents with sick kids per year 🤒

- Up to 3 days off per year to spend quality time with your kids 👶

- A special family plan with extra leaves for certain situations 🏠

- Around two weeks of RTT to enjoy more time off with your friends and familly 🏝

 Chill & Care time: 

- A paid day off for your birthday 🎉

- A paid volunteer day : volunteer for a cause that you care about during a paid day off 🌱

- Support for mental health via Moka Care (sessions paid by Hivebrite, collective sophrology sessions, etc.) 💆

Office life: 

 Our offices:

- Morning's office in the center of Paris with a rooftop just for us! 

- Pool 🎱, foosball ⚽️, and a gym room 🏋️

- International team - you will easily hear 3 different languages in the same conversation 🌍

 Events:

- Team building with dedicated budget for events every month with your team and yearly with your entire department 🎉

- Squads days for our engineering team - two days per month we meet at the office 💡

- Recurring events to gather together and spend fun times 🥳

 The growth: 

- Internal mobility and professional training to support your career 🚀

- Personalized well-being and growth follow up 📈

- Your Employee Journey detailed here 🍃

- Check out our instagram page here to discover our team and this page, to know more about us  📷

On the financial side: 

 Legal benefits, but more better: 

- Alan: Covering and insurance package boosted (extra for vision, dental care, alternative medicines,...) 🩺

- For Paris employees, 100% of your Navigo Pass reimburse 🚇

- Lunch vouchers with Swile 🥧

- CSE advantages with Swile 🎁

 About your work: 

- A 200€ remote equipment allowance to build your work-from-home starter kit (desk, chair, etc…) 🖥️

- The latest Apple’s equipment 🍏

- A competitive salary package - we constantly ensure that we're aligned with the market  🤝

If you want to know everything you need about Hivebrite, check out our Welcome To The Jungle page : here!