1️⃣ What you'll be doing

This role is pluridisciplinary and fast paced, working closely with our CEO (based in Madrid) and with all the teams based in Paris....or just visiting !

1. Office Management (50%)

• Manage the Paris office daily operations alongside the property manager.

• Create a welcoming workspace that reflects Resilience's culture.

• Ensure office supplies, equipment, maintenance and services are well-managed.

• Plan ahead for office needs and improvements (rearranging spaces, updating decor, creating team areas).

• Be the main contact for team members with office-related questions.

2. Executive and personal support to the CEO (35%)

• Work closely with the CEO on both work and personal tasks in our international setting.

• Manage the CEO's schedule efficiently, organizing meetings and travel arrangements.

• Support important meetings (Executive Committee, Board, partners, investors): handle all arrangements and follow up on action items.

• Organize business and personal trips: book travel, find accommodations, and coordinate with local teams.

• Manage the CEO's personal schedule with discretion: family appointments, correspondence, and family travel.

• Create clear notes, presentations, emails and documents with appropriate wording.

• Connect the CEO with teams, partners and contacts, ensuring smooth communication.

3. Events & Internal Communication (15%)

• Organize internal and external events: workshops, team activities, board meetings, and social gatherings.

• Manage events from planning to execution: budgeting, finding suppliers, and day-of coordination.

• Create team-building activities that strengthen our company culture.

• Support communication during key company moments (meetings, presentations, milestones).

2️⃣ What you'll bring

⚙️ You'll definitely have:

• Fluency in French, Spanish & English. (Ideally, you already have lived in Spain and know the ropes)

• 3+ years of experience as an executive assistant or office manager

• This is one of our few roles for which you need to be based in Paris

🙂 You are the right person if you have :

• Resourcefulness to find creative solutions

• Strong interpersonal skills

• A love for making people smile a lot ☺️

➕It would be good if you had:

• First experience with boards or family offices is preferred

• Some knowledge of real estate practices

💛 Resilience is for you if you...

• want to work closely with an informal, friendly & ....somewhat accelerated CEO !

• want to join an ambitious project!

• want to have an impact!

• want to build the future!

GDPR : Your personal data will be processed for the purposes of recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. They will be available only for people involved in the process and erased after 2 years of inactivity.

Under GDPR and as Resilience attach great importance to privacy, please note that you have the right to request access to your personal data, to request that your personal data be rectified or erased. The Data Protection Officer can be contacted at privacy@resilience.care

For more information, please check our privacy policy.

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