This is a Vacancy of 28 hours per week. 

Your primary office location will be Frankfurt. 

Given that our three offices in the DACH region are located across Germany and Switzerland, travel will be part of the role. We offer flexibility and hybrid working; however, this role requires regular attendance at the Frankfurt office, on average at least three days per week. 

As Office Manager, you will maintain and strengthen a pleasant, professional work environment and help improve practical office processes across the region. 

Position

As Office Manager, you will ensure that day-to-day office operations run smoothly and efficiently. You will work closely with local management, the HR Business Partner, Finance and Accounting, and IT. You will report to the Global Facilities Director based at our headquarters in Nijmegen, the Netherlands. 

You successfully manage our offices by: 

• Coordinating day-to-day facilities and workplace operations across Germany and Switzerland 
• Organizing local business and employee events and welcoming visitors, customers and other external contacts. First point of contact for (potential) customers through incoming phone and mail
• Supporting office compliance activities, including health and safety obligations and certification audits
• Coordinating office supplies, incoming post, local asset administration and phone management with IT
• Providing administrative support to the General Manager, including diary management, travel planning, meetings, minutes and presentations
• Anticipating meetings, information needs and deadlines and coordinating input with relevant stakeholders
• Supporting HR, Finance and local teams with data administration, invoice processing and routine reporting 

You are organised, proactive and service oriented. You communicate clearly with different stakeholders, take ownership of operational tasks and handle confidential information with discretion. 

Our ideal candidate ticks the following boxes: 

• At least three years of relevant experience in office management, workplace coordination or a comparable administrative role
• Great organizational and time management skills with high level of pragmatism
• Strong  ability to coordinate and handle multiple priorities Professional proficiency in spoken and written German and English
• Ability to handle confidential and sensitive information with discretion
• Availability to work regularly from the Frankfurt office and travel to other DACH offices when required
• A vocational or professional qualification in office management, business administration or a related field is an advantage
• Experience with Microsoft 365 and with facilities, HR, finance or audit-related administration is an advantage