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Senior Executive Assistant to CEO (Contract)
Job summary
Fixed-term / Temporary
New York
Salary: $108.2K
Experience: > 5 years
Skills & expertise
Attention to detail
Time management
Critical thinking
Communication skills
MongoDB
Questions and answers about the job
The position
Job description
- This is a contract position for a 6 month duration
- MongoDB is seeking a Senior Executive Assistant to support our Chief Executive Officer. Your day will consist of managing and prioritizing a steady stream of requests, meetings, and travel
- You will work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner
- Manage multiple requests and priorities of the CEO while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
- Manage the CEO’s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
- Manage all travel and expenses, with the ability to handle international itineraries and last-minute changes
- Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment; at times, assist with onsite event logistics, which may require travel
- Liaise with executives and cross-functional partners to draft, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
- Track action items and key issues to closure with a high degree of integrity and accountability
- Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
- Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground, escalating information to the CEO as required
- Assist with or deliver special assignments and projects, such as research, analysis, and executive priorities, as needed
- Travel periodically to MongoDB offices for group meetings and in-person collaboration
Preferred experience
- The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch in wherever necessary
- You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information
- You should be comfortable working in a fast-paced environment with quickly changing priorities while remaining calm, efficient, and highly organized
- Strong understanding of global time zones
- Proficiency with Google Workspace or similar tools, and video conferencing platforms
- Demonstrated high level of accountability and critical thinking
- Experience managing the complexities of domestic and international travel
- Highly organized with meticulous attention to detail and significant experience managing complex calendars
- Strong verbal and written communication skills
- Takes feedback well, while also being able to work autonomously with little direction and make decisions as needed
- Open to working the flexible hours demanded by this position
- Proven ability to remain calm under pressure, exercise sound judgment, and anticipate changing priorities
- Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material
- 8+ years of experience supporting one or more senior executives, or other relevant experience working directly with executives
- Ability to operate with urgency across changing priorities
- Bachelor’s degree or equivalent relevant work experience