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Job summary

Permanent contract

United States of America

Salary: $140K to 180K

Experience: > 1 year

Skills & expertise

Attention to detail

Confidentiality

Time management

Technical aptitude

Communication skills

last month

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Questions and answers about the job

Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives
Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed
Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting
Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity
Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently
Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what’s happening on the ground
Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed
Additional Administrative Support: Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed

Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
Tech-savvy and comfortable with modern productivity tools
Background in a fast-paced environment — finance, technology, AI, or startups preferred
Good judgment — knows when to act independently and when to loop in
Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift
Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
Strong written and verbal communication skills; professional and warm in every context

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